Use this checklist during monthly visual and operational elevator checks to help identify issues for qualified follow-up. Licensed inspectors still perform required code inspections.
Note: This checklist supports routine facility inspections. It does not replace inspections, testing, or maintenance performed by certified elevator technicians or required by local regulations.
Before You Begin
- Review previous inspection and maintenance records.
- Check for outstanding repair requests.
- Confirm the elevator is operating normally.
- Notify occupants if testing may interrupt service.
- Follow school safety procedures.
Elevator Inspection Checklist
Elevator Cab
- Cab lighting is functioning properly.
- Interior walls, flooring, and ceiling are free from damage.
- Handrails are secure.
- Emergency phone or communication device is operational.
- Capacity signage is visible and legible.
- Floor indicators are working correctly.
- Door open and close buttons respond properly.
- Alarm button functions correctly.
Elevator Doors
- Doors open and close smoothly.
- Door sensors detect obstructions correctly.
- No unusual noises occur during operation.
- Door tracks are clean and unobstructed.
- Door timing appears normal.
- Doors fully close before movement.
Controls & Indicators
- Floor buttons illuminate correctly.
- Call buttons function on every floor.
- Floor position indicators are accurate.
- Direction indicators operate correctly.
- Emergency lighting functions properly.
Safety Features
- Emergency communication system is operational.
- Emergency stop procedures are clearly posted, if applicable.
- Fire service operation signage is present.
- Machine room access remains secured.
- No visible safety hazards are present around elevator entrances.
Ride Quality
- Elevator starts and stops smoothly.
- No excessive vibration occurs.
- No unusual noises occur.
- Cab levels evenly with each floor.
- Travel speed appears normal.
Machine Room (Authorized Personnel Only)
- Machine room is clean.
- No water intrusion is present.
- Ventilation is adequate.
- No oil leaks are present.
- No visible signs of equipment damage are present.
- Access remains restricted.
- Required documentation is available.
Accessibility
- ADA signage is present.
- Braille buttons are intact.
- Audible floor announcements operate correctly.
- Door opening times support accessibility.
- Elevator remains accessible from primary entrances.
Monthly Elevator Inspection Checklist
Complete these tasks each month to support a consistent inspection process. Pair this checklist with the Preventive Maintenance Checklist for Facilities and the Fire Extinguisher Inspection Checklist for Schools to keep routine safety work aligned across your facilities.
- Perform a visual inspection of the elevator cab.
- Test call buttons and floor selection buttons.
- Verify emergency communication equipment.
- Inspect door operation and safety sensors.
- Listen for unusual sounds during operation.
- Check ride quality and floor leveling.
- Review maintenance logs.
- Report any unusual conditions immediately.
When to Contact a Certified Elevator Technician
Contact a certified elevator technician immediately if you observe unusual noises or vibration, doors that fail to open or close properly, uneven stops between floors, an emergency phone malfunction, water leaks near elevator equipment, fault or warning codes, repeated service interruptions, or safety device failures.
Best Practices
- Perform visual inspections every month.
- Maintain complete inspection records.
- Report issues immediately.
- Never attempt repairs unless properly qualified.
- Coordinate routine servicing with licensed elevator contractors.
- Include elevators in your school's overall preventive maintenance plan.
Conclusion
Consistent inspections, clear documentation, and prompt corrective action help schools reduce unexpected downtime, extend equipment life, and keep elevators operating safely for students, staff, and visitors.