Facility Cost Analysis
Real-data cost analysis for every facility you operate
Pair utilization data with operational, program, and capital expenses to see your true cost-per-hour for each facility. Every S&R partner gets a real-data cost analysis. No third-party study required.
Real-Data Cost Analysis
Cost analysis built on actual utilization, not estimates
Expensive third-party justification studies rely on guesswork. Facilitron automates the tracking of every reservation across your facilities, so your cost-per-hour numbers reflect what's really happening, and update as your usage changes.
Real utilization data captured automatically through every Facilitron reservation.
Operational, program, and capital expenses combined into a single cost-per-hour view.
Refreshed periodically throughout your Facilitron partnership at no extra cost.
Inside the Analysis
See cost recovery from every angle
Once your first real-data cost analysis is complete, Facilitron adds the results directly to your account, giving administrators a layered view of where costs are recovered and where gaps remain.
A cost-gap analysis for each facility
Facilitron automatically calculates a cost-gap comparison for every facility type, so administrators can see fees recovered versus direct costs incurred. Filter and sort to dig into the successes and remaining challenges of your cost recovery program.
Utilization and cost by community user group
Pair the utilization data of community organizations with cost-per-hour to operate, and you can see cost recovery by user group across any date range. Visualize the cost-gap of individual organizations and confirm that groups of the same type are being treated consistently.
Utilization and cost by internal user
For districts where most facility use is internal, aggregated utilization data informs maintenance and replacement planning, and surfaces sites that are over-utilizing facilities and driving higher costs.
Categorization of Costs
Three expense categories. One cost-per-hour.
Calculating the cost to operate facilities requires utilization data from the Facilitron platform combined with expenses from three categories.
Operating cost
- Utilities
- Maintenance & operations salaries and benefits
- Custodial salaries and benefits
- Campus security costs
- Supplies and equipment
- Specialized building management (theater, pool, kitchen, etc.)
Program cost
- Facility-use management system costs (Facilitron service fees, if absorbed as a commission)
- Admin and secretarial salaries and benefits
Capital cost
- Annual replacement and construction cost for a facility
- Building construction cost
- Depreciation schedule for a facility
Why It Matters
Turn cost data into better policy
Evaluate joint-use agreements and MOUs against the actual costs of operating shared facilities.
Set fee schedules and rate groups based on real cost-per-hour, not estimates. Community pricing stays consistent and defensible.
Strengthen change, cancellation, and insurance policies with the data to back them up.
FAQ
What is a real-data cost analysis?
How is this different from a third-party cost study?
Who is the cost analysis for?
How often is the analysis updated?
Does the analysis cover internal use as well as community rentals?
Who We Work With
Trusted by facility teams at
Get a real-data cost analysis for your facilities
See how much it actually costs to operate your facilities and where your cost recovery program stands.