Registering a development project begins with gathering complete and accurate project information. Preparing the required documents in advance helps school districts review projects more efficiently and supports a smoother developer fee administration process.
Use this checklist to gather the information and documents needed before registering a development project.
Note: Document requirements may vary by school district, project type, and local regulations. Always confirm the specific requirements with the appropriate district or agency.
Development Project Registration Documents and Information Checklist
Applicant Information
- Developer or applicant name
- Company or organization name
- Mailing address
- Phone number
- Email address
- Primary project contact
- Authorized representative information, if applicable
Property Information
- Project name
- Project address
- City
- ZIP code
- Assessor's Parcel Number (APN)
- School district name
- Property ownership information, if required
Project Registration Documents
- Completed project registration form
- Completed developer fee application, if required
- Project description
- Project type identified
- Estimated construction start date
- Estimated project completion date
- Project scope information
Site and Building Documents
- Site plan
- Building plans
- Floor plans, if required
- Project layout
- Number of buildings
- Total building square footage
- New construction square footage
- Addition or expansion square footage, if applicable
Residential Development Information
For residential projects, gather:
- Number of residential units
- Number of single-family homes
- Number of multifamily units
- Number of apartments or condominiums
- Accessory dwelling unit information, if applicable
- Residential square footage
- Planned occupancy information
Commercial or Industrial Development Information
For commercial or industrial projects, gather:
- Type of commercial or industrial use
- Total commercial square footage
- Total industrial square footage
- Proposed occupancy
- Number of buildings
- Expansion or addition details, if applicable
Planning and Permit Documents
- Building permit application
- Building permit documentation
- Planning approval documents
- Zoning information
- Land-use approvals
- Conditional use permit, if applicable
- Other required permits or entitlements
Supporting Documents
- Previous developer fee payment records, if applicable
- Previous project approvals, if applicable
- Fee credit documentation, if applicable
- Fee exemption documentation, if applicable
- Other district-required supporting documents
Document Review
Before submitting the project registration, confirm:
- All required documents are included.
- Project name is consistent across all documents.
- Property address is correct and consistent.
- APN is accurate.
- Square footage is consistent across project documents.
- Residential unit counts are accurate.
- Applicant contact information is complete.
- Required signatures are included.
- All documents are current versions.
- Documents are clearly labeled.
- Files are saved in the required format.
- Copies of all submitted documents are retained for district records.
Final Submission Checklist
Before registering the development project:
- Confirm the project is within the district's boundaries.
- Confirm the correct school district has been identified.
- Verify the current developer fee requirements.
- Confirm the applicable fee schedule.
- Review all required documentation.
- Resolve missing or inconsistent information.
- Submit the completed project registration.
- Record the submission date.
- Save confirmation of submission.
- Track any follow-up requests from the district.
Using a standardized school development project registration checklist can help districts and developers verify that the necessary information is collected before the registration process begins.
Common Project Registration Documents
| Document | Typically Used For |
|---|---|
| Project registration form | Collecting basic project information |
| Site plan | Reviewing property layout and development scope |
| Building plans | Verifying building details and square footage |
| Building permit documents | Confirming the project's permitting status |
| Planning approvals | Verifying land use and project authorization |
| APN information | Identifying the property |
| Residential unit information | Documenting housing development |
| Square footage information | Supporting applicable fee calculations |
| Previous fee records | Reviewing prior payments, credits, or exemptions |
Download Your Development Project Registration Documents Checklist
Turn this checklist into a standardized intake process your staff can use to review project documentation, identify missing information, and prepare complete development project registrations.
A standardized document checklist helps school districts reduce incomplete submissions, improve recordkeeping, and streamline the developer fee registration process.
For districts looking to modernize developer fee administration, Facilitron DevFees helps centralize project registrations, document management, fee calculations, and communication within a single platform. The Developer Fee Program portal also provides resources and tools to support efficient developer fee management.