Collecting complete and accurate project information is the first step in an efficient school developer fee process. A standardized development project information template ensures districts receive consistent information for every residential, commercial, industrial, or mixed-use project, helping reduce delays, improve fee calculations, and maintain accurate records.
Use this template to gather the key details needed before reviewing a development project or assessing applicable school developer fees.
Before You Use This Template
Before collecting project information:
- Confirm the proposed project is located within the district's boundaries.
- Verify the applicant's contact information.
- Determine the project type.
- Review the district's current developer fee policies and fee schedule.
- Identify any required supporting documentation.
Districts using Facilitron DevFees can collect project information digitally, automate workflows, and centralize documentation throughout the developer fee process.
Development Project Information Template
Applicant Information
- Applicant Name: ____________________
- Company/Organization: ____________________
- Mailing Address: ____________________
- Phone Number: ____________________
- Email Address: ____________________
- Primary Contact (if different): ____________________
Property Information
- Project Name: ____________________
- Project Address: ____________________
- City: ____________________
- ZIP Code: ____________________
- Assessor's Parcel Number (APN): ____________________
- School District: ____________________
Project Details
- Project Type: ☐ Residential ☐ Commercial ☐ Industrial ☐ Mixed-Use ☐ Addition / Expansion ☐ Other: ____________________
- Project Description: ____________________
- Estimated Construction Start Date: ____________________
- Estimated Completion Date: ____________________
Building Information
- Total Building Square Footage: ____________________
- Number of Buildings: ____________________
- Number of Residential Units (if applicable): ____________________
- Commercial Square Footage (if applicable): ____________________
- Industrial Square Footage (if applicable): ____________________
- Planned Occupancy Date: ____________________
Required Documentation
Please attach:
- Site Plan: ☐ Attached
- Building Plans: ☐ Attached
- Building Permit Application: ☐ Attached
- Planning Approval Documents: ☐ Attached
- Environmental Documents (if applicable): ☐ Attached
- Previous Developer Fee Documentation (if applicable): ☐ Attached
Using complete documentation helps districts process projects more efficiently and improves the accuracy of developer fee assessments. Many districts manage these records electronically through the Developer Fee Program portal to reduce paperwork and improve collaboration.
District Review
- Application Complete: ☐ Yes ☐ No
- Additional Information Required: ____________________
- Reviewer Name: ____________________
- Review Date: ____________________
Best Practices
- Standardize project information collection across all development applications.
- Require complete documentation before beginning fee calculations.
- Verify square footage and project classifications before approval.
- Store all project records digitally for future reference and audits.
- Keep communication records for every project throughout the review process.
- Review the latest adopted developer fee schedule before processing applications.
A complete development project information form helps school districts collect consistent data, reduce administrative delays, and support accurate developer fee assessments. Standardizing the intake process also makes it easier to review projects, maintain documentation, and communicate with applicants.
For districts looking to modernize developer fee administration, Facilitron DevFees streamlines project intake, fee calculations, payment tracking, and reporting, while the Developer Fee Program portal provides additional resources and tools to support efficient developer fee management.