How Facilitron DevFees Is Redefining School Impact Fee Management
California school districts depend on developer fees (school impact fees) to fund classrooms and modernize campuses. Yet, outdated paper-based processes have left districts struggling with inefficiency, compliance risks, and lost time. Facilitron's DevFees™ product transforms this landscape by providing a fully online platform for registering projects, calculating and paying fees, and issuing compliance certificates—all while ensuring districts remain compliant with regulations like Senate Bill 937 (SB 937). The result: streamlined operations, immediate refunds, and financial confidence.
The Challenge: Inefficient and Risky Paper Processes
Before DevFees, districts faced multiple operational pain points:
- Walk-in disruptions: Developers and homeowners often arrived unannounced with incomplete or incorrect paperwork, pulling staff away from essential duties.
- No visibility: District leadership had no real-time tracking, reporting, or forecasting capabilities.
- Delayed refunds: Manual refund processes could take months to complete.
- Compliance risks: New laws like SB 937 introduced complex fee timelines, increasing the risk of missed or late payments.
Before Facilitron, district partner staff was constantly interrupted by walk-ins with missing or incorrect paperwork. It wasn't just inefficient—it took away from the work they should have been doing for students.
Teault Marcille
Vice President, Client Strategy & Business Development
Facilitron
The Solution: Facilitron DevFees
Facilitron's DevFees was built to modernize the developer fee process by moving everything online, reducing errors, and providing transparency.
Key Features & Benefits
- Anywhere access: Developers can create and submit project details anytime, from anywhere.
- Built-in calculation tools: Accurate fee calculation based on project specifications, with customizable rate schedules—including special cases like Community Facilities Districts (CFDs).
- Secure payments: Multiple electronic payment options (credit card, eCheck/ACH). Refunds are processed instantly.
- Compliance certificates: Automatically generated once fees are verified, eliminating delays.
- Real-time dashboards: Revenue tracking, compliance reporting, and forecasting tools for district leaders.
With DevFees, we offer visibility that school districts haven't had before—real-time tracking, instant reporting, and the peace of mind that nothing slips through the cracks. It has completely changed how our partners manage developer fees.
Teault Marcille
Vice President, Client Strategy & Business Development
Facilitron
Staying Ahead of Policy Changes: SB 937 Compliance
With the passage of SB 937, qualifying affordable housing developers can delay paying fees until homes are occupied, creating logistical hurdles for districts. DevFees was enhanced to manage these complexities by:
- Tracking multiple fee schedules and timelines.
- Sending automated reminders to developers.
- Supporting exemptions and special categories.
This ensures districts remain compliant and protect every dollar of critical funding.
Forward-Thinking Impact: Beyond Fees
DevFees is part of Facilitron's larger mission to unlock overlooked funding streams and strengthen financial resilience for schools. In 2025, Facilitron surpassed $500 million in revenue generated for U.S. public schools through its facility management and rental platform—equivalent to funding over 8,300 full-time teaching positions.
Facilities are one of the most valuable assets school districts own—and one of the least understood. We're not just talking about gym rentals or weekend events. This is about reclaiming value, creating equity, and restoring public trust in how we manage shared spaces.
Jeff Benjamin
CEO
Facilitron
By combining community-use revenue with DevFees, districts can diversify funding, cut costs, and ensure equity in both space access and financial management.
Results: Compliance, Transparency, and Confidence
With DevFees, districts achieve:
- Efficiency: No more paper forms, walk-ins, or staff disruptions.
- Transparency: Real-time visibility into revenues and reporting.
- Compliance: Confidence navigating SB 937 and future regulations.
- Equity & support: Developers and homeowners receive consistent, timely service with full customer support.
Conclusion
Developer fees are essential for sustaining California's education infrastructure. With DevFees, Facilitron provides districts with the tools to eliminate inefficiencies, ensure compliance, and secure the funding they depend on—all while advancing a broader vision of financial sustainability and equity for schools nationwide.