Yolo County Office of Education
Terms of Use

Facility Use and Insurance Agreement

 

Yolo County Office of Education 1280 Santa Anita Court, Suite 100 Woodland, CA 95776-6127 (530) 668-3708  Fax (530) 668-3815

 

ROOM SETUP: It is recommended that meeting facilitators arrive in ample time to verify that set-up is adequate (1/2 hour before event start time). Room configurations should not be modified the day of the event. Modifications are accepted 3 business days prior to the event date. If you are not satisfied with the set up, you or any of your group members may not modify the rooms due to liability concerns. 

 

BEVERAGES/FOOD: Groups serving food or beverages must supply all necessary equipment and take extra care to guard against spills on the chairs or carpets. Please alert YCOE staff if any spills occur on carpets or chairs during your event. To avoid additional charges, groups are requested to dispose of leftover food and beverages before leaving the facility. Alcoholic beverages are not permitted on YCOE property. 

 

USERS WILL BE LIABLE FOR ANY DAMAGE/CLEANING TO THE FACILITY OR ITS CONTENTS: The organization or applicant further agrees to reimburse the Yolo County Office of Education for any loss of or damage to facilities or property attributable to their event, in the amount required to replace or repair said property. 

 

LIGHTS AND SECURITY (Night and Weekend Use Only): Please make sure that the lights are turned off, as well as any equipment before leaving. 

 

SMOKING IS NOT PERMITTED: Smoking is not permitted on or around Yolo County Office of Education premises. (Education Code 48901, Health & Safety Code 39002, and Administrative Policy 71101.1 and 7210.1). 

 

CANCELLATION: YCOE reserves the right to cancel a room at its sole discretion. We will assume your event is still being held unless we get a cancellation notice one week prior to your event.

 

PARKING: Parking is free in the lot surrounding the building. 

 

COVID Protocols:

  • Masks always required, please provide masks to your participates if needed.
  • Social distancing is not required but please respect others personal space.

 

HOLD HARMLESS & INDEMNIFICATION AGREEMENT: ORGANIZATION OR APPLICANT SHALL INDEMNIFY, HOLD HARMLESS, AND DEFEND THE YCOE, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, DEMANDS, ACTIONS, LIABILITIES, OR LAWSUITS WHICH MAY ARISE OR BE ASSERTED OR INCURRED, BASED IN WHOLE OR IN PART UPON THE ACTS OR NEGLIGENCE OF THE ORGANIZATION OR APPLICANT.

 

USERS MUST PROVIDE A CERTIFICATE OF LIABILITY INSURANCE NAMING YOLO COUNTY OFFICE OF EDUCATION (YCOE) AS ADDITIONAL INSURED; TO COVER NEGLIGENCE ON BEHALF OF THE FACILITY USER. COVERAGE LIMITS SHOULD BE $1,000,000 PER OCCURRENCE AND $2,000,000 AGGREGATE. USE OF THE FACILITY WILL NOT BE GRANTED UNLESS THE CERTIFICATE OF INSURANCE IS ON FILE FIVE DAYS PRIOR TO EVENT. 

The signature of the group’s representative indicates agreement with the above conditions