OUHSD FACILITIES TERMS, CONDITIONS, REGULATIONS, AND POLICIES
PROCEDURE FOR REQUESTING FACILITIES
All applications for facility reservations shall be made via our online facility rental website www.facilitron.com/ouhsd93030. Permission to use any District facility is granted in accordance with an approved fee schedule adopted by the Board of Trustees of the Oxnard Union High School District.
All rental approvals are based on the availability of the requested facility. Reservations for ongoing use shall be granted for a period not to exceed six months. No use shall be in such a manner as to constitute a monopoly for the benefit of any individual or organization.
PRECEDENCE OF SCHOOL FUNCTIONS
Oxnard Union High School District reserves the right to cancel or relocate any group in lieu of school related programs. School functions will take precedence over previously scheduled meetings of outside organizations. In such cases, the Facilities Technician will notify the organization. (Education Code 40049)
MODIFICATION OF PERMIT HOURS
Modification of permit hours, for all approved permits, must be emailed directly to the Facilities Technician 3‐business days in advance of event start date. Renters will be billed for all approved permit request hours, unless the 3‐business day condition of modification of permit hours is met. All modification of hour requests, must be emailed directly to the Facilities Technician at firstname.lastname@example.org [PHONE OR TEXT MESSAGES WILL NOT BE ACCEPTED]
Cancellation of entire permit or permit date, for all approved permits, must be emailed directly to the Facilities Technician 4‐business days in advance of event start time. Renters will be billed for all approved permit request dates, unless the 4‐ business day condition of cancellation of permit is met. All cancellation requests must be emailed directly to the Facilities Technician at email@example.com [PHONE OR TEXT MESSAGES WILL NOT BE ACCEPTED]
DENIAL OF USE
Organizations not complying with all applicable rules and regulations will be denied further use of school facilities.
INCLEMENT WEATHER FIELD CLOSURE POLICY
OUHSD will suspend outdoor facility and field use, including uses subject to an issued permit, for games, practices, and other uses whenever field conditions might result in damage to the fields or injury to players.
AVAILABILITY OF ATHLETIC FIELDS
The District may limit the availability of athletic fields for outside use to allow these areas to be renovated or otherwise "recover" from overuse. The District will provide notification to affected user groups as far in advance of such action as possible.
REMAINING BALANCE OF FEES
Must be paid on the due date of an outstanding invoice. Rental rates are effective from time‐in to time‐out (maintenance or tech support not included in rental rates). All programs must conclude by 12:00 midnight (10:00pm for programs that utilize OUHSD students).
MAINTENANCE & SUPERVISOR FEES
For events on weekends (2 hours or less): maintenance by contract with their union, receive a minimum of 2 hours of pay, per call. For events on weekends (over 2 hours): fees are charged for 2 hours to open and 2 hours to clean, close, and secure the facility. There are no maintenance fees charged Monday ‐ Friday, during their regularly scheduled work hours.
PROTECTION OF SCHOOL PROPERTY
School property must be protected from damage and mistreatment and ordinary precautions for cleanliness maintained. Groups shall be responsible for the condition in which they leave the building or premises. In cases where school property has been damaged or abused beyond normal wear, the costs of repair or replacement shall be paid for by the organization involved.
HOLD HARMLESS AGREEMENT AND INSURANCE
The applicant must agree to defend, indemnify and hold the Oxnard Union High School District, its officers, agents, employees, board members, and/or volunteers free and harmless from and against any and all liability, claims, demands, causes of action of law or equity, expenses and costs (including attorney fees), or loss of any sort for personal injury (including death) and property damage that may arise during or be caused in any way by such use, operation, occupancy, acts, omissions, and/or condition of premises by the Applicant, Applicant's members or Applicant's agent or employee, whether said agency or employment be direct or indirect, or their invitee.
Applicant further agrees to furnish such liability or other insurance naming the Oxnard Union High School District its officers, agents, employees, board members, and/or volunteers an additional insured, for the protection of public and Oxnard Union High School District in the amount of $6,000,000 ($2‐Million Each Occurrence and $4‐Million General Aggregate) combined single limit for personal injury or property damage.
If you are requesting the use of one or more classrooms, enter the number of classrooms from the drop‐down box.
CAFETERIA SUPERVISION OF FACILITIES
A cafeteria employee shall be assigned the responsibilities of supervising the use and care of cafeteria equipment where cafeteria facilities are used, and the number of adults in the kitchen shall be determined by the cafeteria employee in charge.
PERFORMING ARTS CENTER
If you are requesting a Performing Arts Center you must fill out our Performing Arts Center Client Questionnaire, once your permit is approved. You must pay for both a Lighting and Sound Theatre Technician, which the District will schedule. There is a two‐hour minimum to rent any Performing Arts Center.
OPERATION OF SCHOOL EQUIPMENT
Specialized equipment such as projectors, audio, microphones etc., owned by the district shall not be approved to use. The renter/organization must provide their own technological equipment.
The marking of permanent game lines on athletic fields by renters/organizations is prohibited.
OUHSD SHALL NOT GRANT THE USE OF SCHOOL FACILITIES FOR ANY OF THE FOLLOWING ACTIVITIES
Any use by an individual or group for the commission of any crime or any act Prohibited by law. Any use of school facilities or grounds which is inconsistent with their use for school purposes or which interferes with the regular conduct of school or school work. Any use which discriminates against participation of individuals based upon race, religion, gender, or any other criteria which is discriminatory in the legal sense. Any use which involves the possession, consumption, sale of alcoholic beverages, the use of tobacco products, or any form of cannabis, are restricted substances on all school properties. Public dances or parties, other than those sponsored and conducted as a part of a school activity.
OUHSD FACILITIES TERMS, CONDITIONS, REGULATIONS, AND POLICIES
I. All requests from outside organizations or groups for the use of school premises shall be made on official online applications through Civic Permits and prepared in the office of the Facilities Technician.
II. Online facility permit requests must be submitted at least two weeks in advance of the time the use of the premises is desired.
III. All permits will be issued for specific facilities and for specific hours. It shall be the responsibility of the organization to see that the unauthorized portions of the building are not molested and that the premises are vacated as scheduled.
IV. All organizations or groups seeking use of school premises must designate an individual who shall be held responsible for the group or organization, and who shall be the person with whom all use of school facilities are arranged.
V. School premises must be protected from damage or mistreatment and ordinary precautions for cleanliness maintained. Groups shall be responsible for the condition in which they leave the school premises. In cases where school property has been damaged or abused beyond normal wear, the same shall be paid for by the organization involved.
VI. There shall be no smoking or use of smokeless tobacco products on school premises. There shall be no use of, selling, giving away or delivering of alcoholic beverages or narcotics on any school premises.
VII. There shall be no food or beverages served or consumed in the gymnasiums, performing arts centers, or activity rooms.
VIII. Use of school property shall be under the supervision and control of a duly authorized representative of the Board of Trustees.
IX. Each organization or group using school facilities shall provide adequate supervision of all persons attending the activity sponsored by that group or organization. For certain uses, uniformed policemen must be provided and in constant attendance as are necessary for the purposes of maintaining law and order.