Oak Ridge High School
Terms of Use

Terms & Conditions

PLEASE READ REGULATIONS CAREFULLY BEFORE BEGINNING APPLICATION – THIS APPLICATION MUST BE SUBMITTED AT LEAST 15 DAYS PRIOR TO SCHEDULED EVENT.  AN APPLICATION FEE OF $25.00 IS DUE AT TIME OF SUBMISSION.  FACILITY USE CHARGES ARE ON THE REVERSE SIDE OF THIS FORM. PAYMENT IN FULL IS REQUIRED BEFORE EVENT DATE.

The undersigned (print name),      , as the duly authorized representative of (Agency, Organization, or Group)      , states that he/she has read the District’s Restrictions on Use or Type of Activity in Administrative Regulation 1330 and that to the best of his/her knowledge, neither the agency, organization, or group nor any officer, employee, agent, or volunteer of the agency, organization, or group shall, while using District facilities or grounds, engage in sexual harassment, sexual solicitation, unlawful sexual conduct, or any other legally prohibited conduct toward or with any other person.  The undersigned also states that to the best of his/her knowledge, no officer, employee, agent, or volunteer of the agency, organization, or group has been convicted of a sex offense as defined in Education Code section 44010.

Warning:  Use of steroids to increase strength or growth can cause serious health problems.  Steroids can keep teenagers from growing to their full height; they can also cause heart disease, stroke, and damaged liver function.  Men and women using steroids may develop fertility problems, personality changes, and acne. Men can also experience premature balding and development of breast tissue.  These health hazards are in addition to the civil and criminal penalties for unauthorized sale, use, or exchange of anabolic steroids.

Track and Football Field Facilities

Approved Uses and Prohibitions

Approved Uses

  • Designed for the following approved and permitted activities:  Football, Baseball/Softball, Lacrosse, Soccer, Field Hockey, Rugby, Physical Education, and Physical Exercise.  

  • Tables, chairs, and benches with sled-type bases are permitted on the track and field.  However, furniture or equipment with individual legs or points of support could puncture the track and field surfaces and MUST have a rigid material, such as plywood, placed under each point of contact.  To further protect the track and field, a vinyl tarp should be placed underneath the rigid material.  Before any such use, seek permission from school administration.

  • School District Classes/Athletics have priority use.

  • Group use of the field is by permit only (contact school administration office for permit); groups must be in possession of a permit at all times during use.

  • Use of this facility implies cooperation with School District personnel.

Prohibitions

  • NO Vehicles.

  • NO Bicycles or Skateboards.

  • NO Food, including Sunflower Seeds, Shelled Nuts, Gum, Candy, and Energy Bars.

  • NO Drinks Other Than Water.

  • NO Dogs or Other Animals.

  • NO Glass Containers.

  • NO Drugs, Alcohol, or Tobacco Products.  

  • NO Metal Cleats.

  • NO Spikes Greater than 1/4” Long.

  • NO Use of Tape or Other Adhesives.

  • NO Fires or Barbeques.

  • NO Playing Golf.

  • NO Poles or Stakes in the Field.

  • NO Extended Non-District Group Use.

  • NO Roller Blading.

  • NO Fireworks  (Fireworks are illegal in El Dorado County).

  • NO Tracking of Dirt onto Surfaces. 
    To avoid soiling and staining the field surface, each player should clean his or her footwear prior to entering onto the field.

     


    EL DORADO UNION HIGH SCHOOL DISTRICT APPLICATION AND AGREEMENT FOR THE USE OF FACILITIES CORONAVIRUS ADDENDUM

    Applicant/ Representative enters this Coronavirus Addendum which is hereby incorporated into the Application and Agreement, as follows:      

  • Applicant/Representative (the “FACILITY USER”) acknowledges that the State of California, which includes the County of El Dorado, through the California Department of Public Health, has imposed health protocols on all individuals, business and organizations, including FACILITY USER, due to the SARS‐ CoV‐ 2 virus (the “Coronavirus”). A copy of the most recent state guidelines (“Guidance"), is attached to this Addendum. The Guidance incorporates additional guidelines and health standards and protocols (collectively referred to herein as “Guidelines”).                     

  • FACILITY USER has read and agrees to strictly, and without exception, follow all the Guidelines, as may be amended, updated or superseded from time to time. The Guidelines to strictly follow are located at various sites, including, but not limited to:   
            a. https://covid19.ca.gov/
           
    b. https://www.cdc.gov/coronavirus/2019-ncov/index.html
           
    C. https://edcgov.us/Government/hhsa/Pages/EDCCOVID-19-Guidance.aspx
                                           
    2.1  As the Guidelines contemplate additional requirements for facility readiness, including deep cleaning of facilities to prevent the spread of the Coronavirus, Facility User agrees that such deep cleaning/sanitation and other facility readiness requirements will be performed by or at the direction of the District before and after Facility User’s use, in order to ensure that the standards for cleanliness and readiness are met in accordance with the Order, and that Facility User will bear the cost of such additional cleaning, readiness and/or sanitation as it relates to Facility User’s use of the Facility (including, without limitation, cost of labor and supplies). Such costs will be in addition to the costs indicated on the current District facility use fee schedule adopted by the District’s governing board for the current term.
                                                       
    2.2  Facility User further acknowledges and understands that the Guidelines set forth limitations on group gatherings and events, and additional requirements pertaining to social distancing, face coverings, hygiene, disinfection/sanitation (including frequent disinfecting and cleaning of all high-contact surfaces, equipment and facilities during Facility User’s use of District’s facility), symptom checks and screening procedures, temporary signage, and related measures pertaining to the operation of Facility User’s program and activities to prevent the spread of Coronavirus. Facility User agrees that Facility User, at its sole cost and expense, shall be solely responsible for developing and enforcing proper protocols and procedures, and otherwise ensuring compliance with these requirements by Facility User and Facility User’s employees, volunteers, participants, partners, officers, members, agents, contractors, customers, guests, invitees, staff, and spectators.                               

  • NOTE:Applicant/Representative has digitally signed this addendum at terms and conditions confirmation submission with the following understanding: I acknowledge that I have read this addendum and agree to all of its terms and that I fully understand my responsibility to adhere to all Coronavirus guidelines and instruction during the use of the District facility.

    2.3 Additionally, FACILITY USER shall have protocols and place and take all precautions necessary to ensure FACILITY USER and its employees, volunteers, participants, partners, officers, members, agents, contractors, customers, guests, staff, invitees, and spectators do not enter District facilities, grounds, or property when they are sick, and do not return until they have met applicable criteria to discontinue home isolation. FACILITY USER understands and agrees that FACILITY USER will promptly notify District upon learning or discovering someone is or becomes sick, and shall inform District, to the extent possible, of all areas used or visited by said person.               
    3.  The FACILITY USER shall not hold the event and shall cancel the event if all Guidelines will not, are not, or cannot be met before, during, or after the event.
    4.  The FACILITY USER shall stop the event immediately and send all invitees/participants away if they are observed not to be meeting all required Guidelines.
    5.  The District may terminate the FACILITY USER’s use of the District facility at any time if, in the sole discretion of the District, the District determines that the FACILITY USER or their invitees/participants are not in full compliance with the Guidelines and/or pursuant to orders or directives of the County of El Dorado or other governmental agency. If the District terminates the FACILITY USER’s use of the District facility pursuant to this paragraph, the FACILITY USER will be not be entitled to a refund of any fees and will not be entitled to recover any consequential damages arising from such termination.
    6.  The District makes no representation regarding the condition of the facility in use. FACILITY USER acknowledges, understands, and agrees that the District’s school facilities, grounds or equipment are being provided to FACILITY USER on an “as-is”, “where-is” and “with any and all faults” basis, without representation or warranty, whether express or implied, of any kind whatsoever, including, without limitation, any representation or warranty of fitness or suitability for FACILITY USER’s particular use or purposes.
    7.  Assumption of Risk. FACILITY USER recognizes that there is presently a significant element of risk of Coronavirus transmission inherent in visiting public spaces, such as District’s facilities and grounds, and/or engaging in activities, gatherings, or events with or within proximity of others, including, without limitation, accident, personal or bodily injury, illness, viral or bacterial exposure or infection, and/or death, and that engaging in such activities may be dangerous. Facility User agrees that District cannot ensure the safety of FACILITY USER or FACILITY USER’s employees, volunteers, participants, officers, members, customers, guests, District facility invitees, and spectators from risks of the Coronavirus or other related or similar pandemics. FACILITY USER has reviewed and understands the risks reflected in the local, state, and federal alerts and guidelines, including, but not limited to, the links above. FACILITY USER assumes all risks, known and unknown, arising from Your use and occupancy of the District facility, including risks from the Coronavirus. FACILITY USER assumes full responsibility for any sickness, hospitalization, bodily injury, death, loss of personal property, quarantines, and all related costs and expenses of any person arising from Your use and occupancy of the District facility. (“Your” is defined herein as the FACILITY USER and each of their employees, District facility invitees, participants, volunteers, students, members, spectators, and all other related persons, agents, and entities.)
    8.  Waiver and Release of Claims. To the fullest extent permitted by law, FACILITY USER releases the El Dorado Union High School District, its affiliated campuses, and their governing boards,affiliates, subsidiaries, divisions, administrators, directors, officers, employees, agents, and volunteers (collectively referred to herein as the “District”), from and against all claims and causes of action, for any injury or harm of any kind which may arise from or out of Your use and occupancy of the District facility, including the risks from Coronavirus. This release is intended to discharge the District against any and all liability arising out of or connected in any way with Your use and occupancy of the District facility, even though that liability may occur or arise out of the negligence or carelessness on the part the District. I understand that by signing this Agreement, I am releasing claims and giving up substantial rights, including my right to sue, and acknowledge that I am doing so voluntarily. No representations, statements, or inducements, oral or written, apart from the foregoing written statement, have been made.

    9. INDEMNIFICATION. TO THE FULLEST EXTENT PERMITTED BY LAW, ON BEHALF OF MYSELF AND MY ORGANIZATION, FACILITY USER AGREES TO IMMEDIATELY DEFEND, INDEMNIFY, AND HOLD THE DISTRICT (AS DEFINED ABOVE IN SECTION 8) FREE AND HARMLESS FROM ANY LOSS, DAMAGE, LIABILITY, OR EXPENSE THAT MAY ARISE IN WHOLE OR IN PART FROM THE APPLICATION AND AGREEMENT FOR THE USE OF FACILITIES AND THIS CORONAVIRUS ADDENDUM, INCLUDING AS IT RELATES TO ANY EXPOSURE TO THE CORONAVIRUS (AS DEFINED ABOVE). THE DEFENSE AND INDEMNITY OBLIGATIONS UNDER THIS PARAGRAPH SHALL APPLY REGARDLESS OF THE DISTRICT OR ANY OTHER PERSON OR ENTITY’S ACTIVE OR PASSIVE NEGLIGENCE.


NOTE:Applicant/Representative has digitally signed this addendum at terms and conditions confirmation submission with the following understanding: I acknowledge that I have read this addendum and agree to all of its terms and that I fully understand my responsibility to adhere to all Coronavirus guidelines and instruction during the use of the District facility.

 

El Dorado Union High School District

Guidelines and Agreement for Use of District Facilities

Updated 10/16/2020

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Preface

The health and safety of the students, guardians, and employees of the El Dorado Union High School District is the foundation for the development of these guidelines. All of the guidelines listed in this document should be viewed as requirements as opposed to recommendations. All individuals using the facilities of the El Dorado Union High School District, including those renting facilities, are expected to strictly adhere to the guidelines listed.

Our students, coaches, and other adult leaders have eagerly anticipated the opportunity to gather to participate in physical conditioning, athletics, and other activities. A failure to adhere to these guidelines could potentially jeopardize these opportunities. Your cooperation in strictly following these protocols is not only what is best for everyone, but is also an expectation.

Any questions or clarification regarding information contained in this document should be sought from site administration or from Chuck Palmer, Senior Director of Student Services and Innovation for the El Dorado Union High School District.

IN ADDITION TO THE GUIDELINES IN THIS DOCUMENT, ALL RENTERS OF DISTRICT FACILITIES ARE EXPECTED TO STRICTLY ADHERE TO EL DORADO COUNTY, CALIFORNIA, AND FEDERAL GUIDELINES IN PLACE AS OF THE DATE OF FACILITY USE. UPDATED GUIDELINES CAN BE FOUND AT THE LINKS BELOW.

  • El Dorado County Health Department: https://edcgov.us/Government/hhsa/Pages/EDCCOVID-19-Guidance.aspx

  • California Guidelines: https://covid19.ca.gov/pdf/guidance-schools.pdf

  • CDC Guidelines: https://www.cdc.gov/coronavirus/2019-ncov/community/schools-

    childcare/schools.html

    Thank you for your assistance in keeping our students, staff, and community safe and healthy!

WHEN THERE IS ANY DOUBT OR QUESTION AS TO A PARTICIPANT’S HEALTH AND WELL BEING PRIOR TO, DURING, OR FOLLOWING AN ACTIVITY, ALWAYS ERR ON THE SIDE OF CAUTION. IF YOU OR A PARTICIPANT EXHIBIT ANY SIGNS OR SYMPTOMS OF COVID-19 OR HAVE BEEN EXPOSED TO SOMEONE WHO HAS COVID-19, YOU SHOULD NOT PARTICIPATE AND SHOULD SEEK IMMEDIATE MEDICAL ADVICE/ATTENTION FROM A LICENSED PHYSICIAN.

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Guidelines

PLEASE NOTE:
Due to current restrictions on large gatherings, the following limitations for events are required.

Not Permitted:
School dances, rallies, or other gatherings in excess of
50 individuals outdoors, 20 individuals indoors with an expectation that indoors, individuals maintain six feet of social distance.

Pre-Workout/Activity Screening:

  • All participants in your event should be screened for signs/symptoms of COVID-19 prior to a workout/activity. This screening must be performed prior to permitting individuals into your event. Please use the checklist attached to guide you in your screening (see screening/tracing form attached). Daily temperature checks are not required but each participant should be asked if they have had a fever in the previous 24 hours.

  • Responses to screening questions for each person will be recorded and stored to maintain record of all persons present in case an individual develops COVID-19.

  • Any person reporting or showing signs of positive symptoms of COVID-19, or who have had close contact with someone with COVID-19 should not be allowed to participate in workouts/activities and should contact his or her primary care provider or health care professional. Individuals who have had close contact with someone with COVID-19 shall not be allowed to participate until they can provide proof of clearance by a physician.

  • It is recommended that vulnerable individuals (self-identified or with known preexisting conditions that would constitute the individual as being categorized as vulnerable per CDC guidelines) not oversee or participate in any workouts/activities. However, vulnerable individuals may choose to participate at their own risk and with maintenance of the guidelines set forth in this document.

  • Per California Department of Public Health requirements set forth in their August 3rd update, cloth face coverings/masks are required during indoor physical conditioning and training.

    Limitations on Gatherings:

  • At no time should more than 20 individuals, including coaches/adult leaders and students, be gathered together at one time indoors. At all times, individuals should do their best to maintain 6 feet of social distancing. If the indoor space does not allow for proper social distancing of 20 individuals, the number of participants should be lowered to reflect 6 feet of social distancing per participant.

  • For outdoor activities, participants may be in groups of up to 50 individuals (including coaches/adult leaders).

  • All workouts/gatherings, indoors or outside, should be conducted in “pods” of students with the same 5-10 students working out together weekly to limit overall exposures. Smaller pods can be utilized for weight training or as facility size limits dictate for the allowance of social distancing.

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Facility Cleaning/Sanitation:

  • Anyone renting a school facility will be required to pay for custodial services/sanitization products due to the need for sanitization of surfaces before and after the event. This includes use of fields in which restrooms are opened and availed to participants.

  • All individuals should wash their hands for a minimum of 20 seconds with soap and water before touching any surfaces or equipment.

  • Hand sanitizer (to be provided by the event organizer) should be readily available to individuals in all locations in which they may be participating in activities.

  • Any equipment that may be used over the course of a day, such as weight equipment, balls, benches, etc., should be wiped/sprayed with District provided disinfectant prior to the next user accessing the equipment. Taking into consideration the 1 minute kill time of the cleaning products, this would require that after student A uses a piece of equipment (for example a weight lifting bar), the equipment is cleaned and student B waits at least 1 minute before accessing the piece of equipment and so on for each participant.

  • Appropriate clothing/shoes should be worn at all times to ensure appropriate hygiene.

    Weight Room Guidelines:

    • Weight equipment should be wiped down thoroughly before and after an individual's use of equipment.

    • Resistance training should be emphasized as body weight, weight machines, and free weights that do not require a spotter.

    • Free weight exercises that require a spotter cannot be conducted while honoring physical distancing norms. Safety measures in all forms must be strictly enforced in the weight rooms.

      Additional Guidelines For Physical Activity, Athletic Equipment, Music Equipment, etc.:

  • There should be no shared personal athletic equipment (towels, clothing, shoes, or sports specific equipment) or other equipment (such as musical instruments) between participants. (See addendum at the end of this document for important updates)

  • Participants should wear their own appropriate workout clothing (do not share clothing). Individual clothing/towels should be washed and cleaned after every workout.

  • All athletic equipment, including balls, should be cleaned after each individual use and prior to the next workout.

  • Individual drills requiring the use of athletic equipment are permissible, but the equipment should be cleaned prior to use by the next individual.

  • All participants should bring their own drinks, food. There should be no sharing of water bottles, community food items, etc.

  • Hydration stations should not be utilized.

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Appendices

Appendix A – List of Specific Guidelines by Individual Sport**

(From the CIF Return to Physical Activity/Training Guidelines)

** See Updated Addendum re: Sharing of Equipment at the end of this document

Activity/Sport

General Guidelines

Baseball/Softball 

Conditioning and Tee work. Players should not share gloves or bats or throw a single ball that will be tossed among the team. A single player may hit in cages, throw batting practice (with netting as backstop, no catcher). Prior to another athlete using the same balls, they should be collected and cleaned individually.

Basketball

Conditioning, individual ball skill drills, no contact or sharing of balls. A player may shoot with a ball(s), but a team should not practice/pass a single ball among the team where multiple players touch the same ball.

Competitive Cheerleading

Conditioning and individual technique/choreography work. Students may not practice/perform partner or group stunts. Chants, jumps, dance, and tumbling without contact are permissible as long as physical distancing is adhered to.

Cross Country

Golf

Soccer Swimming

Volleyball

Runners should maintain at least 6 feet of distancing between individuals, no grouping (i.e. starts and finishes).

Maintain appropriate physical distancing 6 feet apart. Equipment needs to be cleaned and should not be shared.

Conditioning, individual ball skill drills, each player has own ball, feet only (no heading/use of hands), no contact.
Swimmers should maintain appropriate physical distancing 6 feet apart. Do not share lanes.

Conditioning, individual ball handling drills, each player has own ball. A player should not use a single ball that others touch or hit in any manner.

Football 

Conditioning and individual drills. A player should not participate in drills with a single ball that will be handed off or passed to other teammates. Contact with other players is not allowed, and there should be no sharing of tackling dummies / donuts / sleds. Protective equipment prohibited.

Lacrosse 

Conditioning, individual ball skill drills, no contact or sharing of balls. A player may shoot with a ball(s), but a team should not practice/pass a single ball among the team where multiple players touch the same ball.

Tennis 

Conditioning, no sharing of balls, each player may use own can of balls to serve and uses racket to pass other balls (singles only), ball machine use by individuals only. Players may do individual drills, wall volleys

Track & Field

Runners should maintain at least 6 feet of distancing between individuals, no grouping (i.e. starts and finishes). No sharing of implements/ equipment. Clean Equipment. Padded equipment should be cleaned between use.

Water Polo

Conditioning, individual ball skill drills, no contact or sharing of balls. A player may shoot with a ball(s), but a team should not practice/pass a single ball among the team where multiple players touch the same ball.

Wrestling 

Conditioning, mirror drills with spacing, no contact. Wrestlers may skill and drill without touching a teammate (as long as physical distancing is adhered to).

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Appendix B –Monitoring Form

(From NFHS document: “Guidance for Opening up High School Athletics and Activities”)

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Appendix C – CDC List of COVID-19 Symptoms

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Addendum- Sharing of Athletic Equipment Effective 9/9/2020

SHARING OF ATHLETIC EQUIPMENT

Based on updated guidance from El Dorado County Public Health, the following activity is now permissible in conjunction with all other previously established guidelines as published in the El Dorado Union High School District’s Guidelines for Athletic, Extracurricular, and Co-Curricular Programs:

1) The sharing of balls, track or other athletic equipment (such as shot put shots, discus, poles, baton) for all sports is now permitted so long as:

a. b. c.

d.

Athletes sanitize their hands before beginning activities that involve sharing equipment

Equipment is sanitized regularly, especially before a new group (pod) of athletes uses equipment utilized by other pods
While pods should continue to be limited in size to no more than ten, whenever possible, equipment used by the pod should be utilized by the smallest number of athletes that is feasible. For example, a pod of ten basketball players would be encouraged to utilize multiple balls with smaller numbers of athletes touching each ball

Athletes should avoid touching their faces at all times

Whenever possible, balls should be rotated out of use frequently and be set aside for sanitization. For sports such as baseball, softball, and tennis, where numerous balls are available, balls should be rotated out on a more frequent basis. For example, when running fielding drills in baseball, once the ball goes through the hands of multiple players, the ball should be placed in a bucket or container designated (marked) for needing sanitization. Once balls are sanitized, they may be reintroduced into play.

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References

The preceding District guidelines have been developed based on guidance from:

  • California Interscholastic Federation (CIF) – CIF Return to Physical Activity/Training Guidelines – Released 6/12/2020.

  • National Federation of State High School Associations (NFHS) and Sports Medicine Advisory Committee (SMAC) guidelines entitled “Guidance for Opening Up High School Athletics and Activities” – Published May, 2020.

  • National Athletic Trainers Association – COVID-19 Return-to-Sport Considerations for Secondary School Athletic Trainers.

  • California’s “Pandemic Resilience Roadmap.”

  • El Dorado County’s “Reopening Guidelines: All Businesses and Employers.”

  • Cal OSHA and Statewide Industry “Guidance on Protecting Workers from COVID-19.” Note: While Cal OSHA published guidelines in May for many types of businesses, specific guidance for schools was not included.

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