RESPONSIBILITY: Applicant hereby agrees to hold CVUSD, its Board of Education, the individual members thereof, and all District officers, agents and employees free and harmless from such loss, damage, liability, cost and expense that may arise during or be caused in any way by such use or occupancy of school property. Further, the organization or group you represent shall assume full responsibility for adequate care and protection of the school property involved under the request, and will reimburse the District in full for any damage or loss, which might occur. Applicant guarantees payment of all fees and charges assessed by the school district. In the event of cancellation, the applicant agrees to notify the CVUSD Civic Center 7 days in advance to avoid paying full charges. You will be charged for any costs incurred due to a cancellation. Conejo Valley Unified School District retains the right to revoke this permit based upon knowledge of verified complaints concerning illegal or unethical operations or business practices of the entity renting District facilities. Except in the case of particularly egregious violations, the District will notify the entity of the concerns and provide them a period of 30 days to correct the violations.
Rules and Regulations
Applications shall be made on official District forms available at the Civic Center Office at 1400 E. Janss Road, Thousand Oaks, or online at www.conejousd.org
Applications shall be submitted at least two weeks in advance of the desired date of use.
All organizations or groups seeking use of the school premises must designate an individual who shall be held responsible for the group or organization and for the signing of the application.
Applications will be denied if past history of use by organization or similar use has resulted in violation of these rules, inconvenience for school use, unpaid District invoices, or unpaid costs for damages.
Open to the Public
All meetings under the Civic Center Act shall be open to the general public.
No use shall be granted in such a manner as to constitute a monopoly for benefit on any person or organization.
Interference with Educational Programs
Permission to use facilities may be granted only when the property is not needed for educational purposes. A permit may be cancelled whenever a need for the facilities for educational purposes arises after issuance of a permit. NO use shall be inconsistent with the use of the buildings or grounds for school purposes, or interfere with the regular conduct of school work.
Use of the facilities will be scheduled only when they are available at the time desired for use.
One Year Limit
No privilege of using school facilities shall be granted for a period exceeding one year. All permits expire at the end of June of each year or earlier, depending upon the validity date and expiration of the organization’s insurance.
Facilities shall not be used later than 10:30 PM except upon special permission of the Assistant Superintendent, Business Services.
All charges for use of facilities shall be remitted to the District’s Business Office prior to use of the facilities.
The District shall assign a Custodian to open and close the buildings and grounds; and who shall have the power of a police officer to enforce regulations, prevent disturbances. School facilities shall be under the direct charge of the Custodian assigned and shall be under the general supervision of the Principal of the school.
The assigned Custodian shall be provided an elevator key(s) when an event takes place at a school site with multiple levels. In the event that Permittee experiences problems and/or requires assistance in accessing campus elevators, the Permittee shall contact the assigned Custodian immediately.
A member of the District cafeteria staff must be present if kitchen equipment is to be used unless requirement waived by Business manager.
Kitchen facilities are available only after 4:00 PM on days school is in session.
Serving of beverages only, in which no cafeteria equipment, utensils, or supplies are used, need not have a cafeteria employee present.
Besides tables and chairs, use of any other District equipment requires the approval of the building Principal and must be operated by a District employee.
Protection of Facilities
All permits will be issued for specific rooms and for specific hours. It shall be the responsibility of the permittee using the building to see that the unauthorized portions of the building are not used by its attendees.
For any events requiring the use of school facilities located on upper-level floors/levels, campus elevators will be available and in operable condition for use by the Permittee. The District will provide the Permittee a key(s) to use campus elevators in accessing upper-level floors.
During the use of school facilities, the Permittee is responsible for ensuring that all event participants with physical and/or medical impairment(s) that prevents them from ascending and descending stairs are aware of the availability of the campus elevators and are provided access to campus elevators. In accordance with this obligation, the Permittee must notify the District if any of its participants require access to a campus elevator prior to the start of the event. In the event that any of Permittee’s participants require access to campus elevators due to a physical and/or medical impairment, Permittee shall inform the participants of the availability and location of campus elevators. Permittee shall utilize the District provided elevator key to provide access to all participants requiring the use of the elevator.
Immediately following the opening of the meeting, a statement shall be read informing those in attendance that the Board of Education is not sponsoring the meeting and is neither approving nor disapproving what is to be said at the meeting and also informing them as to the nature of the organization holding the meeting and the purpose for which the meeting is held.
No Violation of Law
No activity shall be conducted which constitutes a violation of any federal, state, or local law.
The use of profanity, possession or use of intoxicating liquors, drugs, or narcotics, quarreling or fighting, betting or other forms of gambling, conducting a raffle or lottery, are prohibited and shall be enforced by the permittee.
The user at all times during the use and occupancy of the premises shall thoroughly comply with all ordinances, laws and regulations affecting the use and occupancy thereof, including all state and local fire, health, and safety laws, ordinances, and regulations. User agrees to enforce “No Smoking” rules within any building; also in any other place if such a place is posted against smoking.
Lighted candles and any devices having any form of open flame are prohibited; any material or device which constitutes a fire hazard is expressly prohibited.
No person wearing street shoes of any type shall be permitted to walk on the gym floor when participating in basketball, volleyball, badminton, and similar types of activities.
Erection of Structures, etc.
No structures may be erected or assembled on school premises nor may any electrical, mechanical, or other equipment be brought thereon unless authorized.
All school property shall be left in the same order, condition, and degree of cleanliness as existed at the time of entry. Any organization or group using school facilities shall reimburse the District the actual cost of repair or replacement due to any damage to facilities or equipment associated with the use of the facilities.
No money shall be paid to any school employee in the form of a “tip” or “gratuity”.
All groups are responsible to ensure that their participants and spectators respect the privacy of residents adjacent to facilities and play fields. Activities of any type that disturb or cause extreme annoyance to neighbors are prohibited.
All organizations or groups seeking use of the school premises must designate an individual who shall be held responsible for the group or organization and for the signing of the Civic Center Facilities Use Agreement and Application for Permit. The designated individual shall be responsible for ensuring that all event participants with physical and/or medical impairment(s) are aware of the availability of the campus elevators and are provided access to campus elevators.
Buildings & Grounds
For any events requiring the use of school facilities located on upper-level floors/levels, campus elevators will be available and in operable condition for use by the group or organization. The group or organization shall not deny any event participant access to campus elevators due to a physical and/or medical impairment(s). In the event the group or organization experiences problems and/or requires assistance accessing campus elevators, the group or organization shall contact the assigned Custodian immediately.
Failure to comply with District Rules and Regulations may result in the denial of future use of school facilities.