The following will cover the use of the District's schools and facilities:
Disclaimer: Hillsboro School District is not responsible for administering medication to students that attend before or after school programs that are NOT school-sponsored programs or activities. Parent/guardian will need to communicate with the organization that is sponsoring the program about any medication administration or medical training required to maintain their student’s health needs. The Hillsboro School District is not responsible for responding to a renters health condition or medication administration during facility usage. Facility users should bring their own needed medications.
Lack of regulations and supervision often results in misuse, damages, and safety hazards. As a result, it is necessary that the following activities be prohibited in all forms on all District-owned property:
Unauthorized use of District property and facilities, including overnight stays, is prohibited.
All vehicles on school property are subject to the traffic laws of the state of Oregon, county, city, and those rules adopted by the Board.
The Board reserves the right to refuse use of school facilities and grounds to persons and groups whose previous use of the facilities and grounds resulted in abuse of District property.
Persons or groups using school buildings or facilities shall be responsible for any damages caused to grounds or equipment and removal of litter caused by their use.
Use of school buildings and facilities shall be in the following order of priority:
If a fee or tuition is charged, District rental will be paid according to annual agreements. If there is no admission fee or tuition, the group will be charged for any additional supervisory or custodial personnel or special equipment needed to assure building security, cleanliness, and public safety.
Requests for the use of any school building or facility of the District for other than scheduled school programming shall be made on the “Application and Permit for Use of School Buildings and Facilities” form (KG-AR, Attachment B). All applications shall be completed and submitted to the Facilities Management office no later than five days prior to the date of use. The Superintendent/designee shall determine group classifications, fees to be charged, and have final approval for the use of buildings and facilities in keeping with policy and these regulations. Requests for cancellation should be made at the earliest possible date.
Business hours are defined as Monday through Friday 7 a.m. to 4 p.m. Hours available for actual use of the elementary facilities are 6 p.m. to 9 p.m., and 4 p.m. to 11 p.m. for the high school facilities. The facilities are available at other times and on weekends depending on the availability of school staff and availability of the facility.
Payment for use of buildings or facilities, when required, shall be made to the District prior to usage. The payment shall be in accordance with the schedule of fees approved by the Board (see KG-AR, Attachment A-1 or A-2).
The applicant will be responsible for the supervision of all minors attending the activity at all times. The maximum number of people permitted in the various buildings or facilities shall be restricted to their seating capacity or by fire codes. Groups must confine their activities to that part of the building or facility for which the application was made and a designated person shall be in charge.
All use of District kitchen and food service preparation areas are to be approved through Nutrition Services in addition to the normal approval process.
Vehicles are prohibited from parking on playgrounds or athletic fields. The sponsoring organization is responsible to keep vehicles in the designated parking areas.
Each organization or group using a school building or facility shall agree to restore it to its original condition or replace any property damaged as a result of such use. The Superintendent/designee shall be the sole judge of damage to the District's property. (Damage also includes that caused to the floor by street or dirty shoes.)
Organizations, businesses, and other groups requesting the use of District facilities requiring extended use and/or accommodation of large groups must provide proof of insurance.
Short-term users, small groups, or individuals will "assume all liability for damage to District facilities and agree to indemnify and hold harmless the District from all claims, losses, or damages arising out of the use of such facility or equipment" by signing the agreement on the “Application and Permit for Use of School Buildings and Facilities” form (KG-AR, Attachment B).
See Fee Schedule Worksheet, KG-AR, Attachment A-1 or A-2 for current fees.