Eisenhower Elementary (Norman Public Schools)
Terms of Use

Regulation 2005-6 Facility Rental

(Revised 10/13/14, 3/15/18, 4/15/19)

 

State statutes (70 O.S. §5-130 et seq.) and federal guidelines will be used to make decisions concerning the rental of school facilities. The district uses an online facility management system for facility rental purposes.

 

  1. Procedures for Facility Use
    1. Groups or individuals interested in using district facilities will access the facility management software through the district website to determine availability.

 

  1. If custodial services will be required, the group representative or individual must indicate such and provide appropriate information during the reservation process. The person creating the reservation will be billed.

 

  1. Rules for use of the building (i.e areas off limits: no roaming halls, bringing in bikes, food; clean up after selves; return furniture to original place; check restrooms for damage) must be followed.

 

  1. Application Process
    1. A representative of the group or individual shall complete reservation requests through the facility management system at least five (5) days prior to the date requested.

 

  1. Principals and/or designees will review and approve or deny completed reservation requests utilizing the facility management system.

 

  1. Groups or individuals attempting to reserve facility space must possess a liability insurance policy at the time the reservation request is completed.

 

  1. The Director of Custodial Services will assign the needed custodial staff and is responsible for the supervision and pay of staff.

 

  1. The group or individual will pay rental and related costs through the facility management system.

 

  1. Eligibility
    1. The Superintendent or his/her designee may develop agreements with social service organizations for use of space in a building when it is determined that such space is not needed for the educational program. The fee for the use of such space shall be at a rate adequate to compensate the District for the cost involved.

 

  1. The use of school facilities for church purposes may be granted by the Superintendent or his/her designee on a temporary basis due to emergency conditions not to exceed one year.

 

If a request is made by a church group for the use of the facilities, the Superintendent or his/her designee shall have authority to determine the terms, conditions and fees applicable to such use if allowed.

 

  1. Any rental applicant who engages in discrimination on the basis of race, color, sex, national origin, religion, disability, veteran status, sexual orientation, age, or genetic information is not eligible to use school facilities.

 

  1. Priorities
    1. Class I: District Sponsored/Affiliated Activities
      1. School sponsored activities for students
      2. School sponsored activities for parents
      3. Adult/Community education classes sponsored by the District
      4. Curriculum related student groups
      5. Non-curriculum related student groups sponsored by the school
      6. Non-curriculum related student groups not sponsored by the school
      7. District employee organizations

 

  1. Class II: Other Youth or Educational Activities;
    1. Youth serving agencies such as Boy Scouts, Girl Scouts, etc. (at elementary sites only)
    2. City Park and Recreation sponsored programs (at elementary sites only)
    3. Parent and/or community organization sponsored programs approved by the District for youth of the District (at elementary sites only)
    4. Public institutions providing post-secondary education for educational programs
    5. Adult/Community education groups sponsored by local groups not sponsored by the District

 

  1. Class III: Civic and Service Use
    1. Community organizations of a civic or service nature
    2. Church sponsored activities for youth of the District (at elementary sites only)
    3. Local non-school groups raising money for approved charitable purposes
    4. County, city, state and federal agencies
    5. Local water boards, commissions, etc.
    6. Adult groups residing in the District
    7. Local organizations residing in the District
    8. Alumni groups
    9. Elected officials (may not use facilities for the purpose of campaigning for office)
    10. State recognized political parties for precinct meetings

 

  1. Class IV: Private Interest Groups
    1. Out-of-district and university groups
    2. Profit making organizations
    3. Organizations collecting admission fees or donations

 

to their treasury

 

  1. Facilities and Equipment
    1. Facilities available for rental are identified on the facility management system. Certain restrictions may be imposed due to the architectural design of the facilities.

 

  1. The renter should be allowed normal use of the designated space rented with access to restrooms and, if needed, access to storm shelter or protection in the event of a tornado warning.

 

  1. When renting school gymnasiums, shower and dressing room use will not be authorized.

 

  1. Rental of auditoriums with stage lights shall include only minimal use of stage lighting and no changes to facilities or equipment will be made except as authorized by the district. Where special lighting or sound equipment is needed in large auditoriums, a special charge for operators and equipment use will be made.

 

  1. Class IV charges of the fee schedule may prevail for money raising ventures of a Class III organization or for private commercial gain. A fee may be charged for the use of district equipment (audiovisual, business machines, etc.). The fee will  be  commensurate with maintenance and/or replacement costs.

 

  1. Rental Times
    1. Facility schedules, particularly closing time, must be carefully observed.

 

  1. Weekday facility rentals must begin no earlier than 5:00 p.m. with a minimum of two

(2) hour rental time.

 

  1. A group renting a facility can expect to have the building opened at the proper time, normal school custodial services and utilities provided for normal operation.

 

  1. Supervision
    1. The renter is responsible for the supervision of the activity, parking and security/crowd control.

 

  1. No food or beverages are permitted in the facility except where special arrangements have been made with the principal of the building and only in those areas designated in writing. All district facilities are 24/7 tobacco-free areas; no smoking or use of tobacco products, including e-cigs or vapor products, will be tolerated.

 

  1. Cancellations

There will be a charge on rentals canceled with less than a 48-hour notice if an early setup has been necessitated. The District reserves the right to cancel reservations due to unforeseen circumstances.

 

  1. Supplies and Equipment

Facility rental does not provide equipment or supplies. The facility must be used in a normal fashion for the type of facility rented.

 

  1. Damages

The renter shall be responsible for all damage, other than normal wear and tear, to the building, equipment and the appurtenances during occupancy. Prompt payment for damage charges is expected and will be considered in future eligibility determinations.

 

Damage and cost will be determined by the principal and the Director of Central Services and transmitted to the Business Office for the necessary reporting and billing.

 

  1. Safe Areas

The renter shall be responsible for warning people in attendance of impending severe weather and is responsible for the prompt movement of these people to areas designated as the best available refuge area in the building. It will be the renter's responsibility to inquire of the  school principal during the principal's normal school hours of the location of the designated safe areas.

 

  1. Fees
    1. Rental charges will include normal utilities, consumables, custodial personnel as appropriate.

 

  1. Prompt payment for damages and conditions of supervision will determine future eligibility for use of the facility.

 

  1. A schedule of facilities rental fees may be reviewed at any time by the Superintendent or designee.

 

  1. Fee Schedule

Note:         Extra Charges will be made for setting up chairs, special lighting, air conditioning, etc. for ALL CLASSES on SCHEDULE I and SCHEDULE II.

 

CLASS I - Labor costs for extracurricular school activities will be paid from the school's activity account on SCHEDULE I and SCHEDULE II SCHEDULE III.

 

SCHEDULE I:           Elementary Schools

Applies to weekends, school holidays and when school is not in session and building staff members are not on duty. Hourly rental rate does not include required supervision, security, etc., which may be required.

 

Class   Gym    Classrooms    Auditoriums/Large Areas Fields     Custodial

I

NC

NC

NC

NC

$22 hr

II

NC

NC

NC

NC

$22 hr

III

$16.50hr

$11hr

$22hr

$11hr

$22 hr

VI

$32hr

$22hr

$44hr

$11hr

$22 hr

 

SCHEDULE II: Middle Schools and High Schools

 

Applies to weekends, school holidays and when school is not in session and building staff members are not on duty. Hourly rental rate does not include required supervision, security, etc., which may be required.

 

Class   Gym    Classrooms    Auditoriums/Large Areas Fields     Custodial

I

NC       NC

NC

NC

$22 hr

II

NC       NC

NC

NC

$22 hr

III

$33hr $16.50hr

$27.50hr

$11hr

$22 hr

VI

$44hr $33hr

$55hr

$11hr

$22 hr

 

SCHEDULE III:         Nancy O’Brian Performing Arts Center

Additional terms and conditions for the O’Brian Center can be found on the facility management software through the district website.

 

RENTAL

RATE

TIME

Clinton Theatre

$225 per hour

Three-hour minimum

 

 

 

Studio Theatre

$125 per hour

Three-hour minimum

 

 

 

Art Gallery

$60 per hour

Three-hour minimum

 

 

 

 

Your event may require the hiring of some or all of the following O'Brian Center Personnel. Direct questions to the Theatre Manager.

 

CPA PERSONNEL HIRING RATES

RATE

Event Supervisor

$27.50 per hour

Lead Technician

$22 per hour

Lighting Technicians

$22 per hour

Sound Technicians

$22 per hour

House Manager

$22 per hour

Stage Hands/Ushers/General Staff

$22 per hour

Piano Technicians

$45 per hour: Three-hour minimum