Application for Permit to Use School Facilities and Equipment
Application must be submitted online at www.facilitron.com at least 7 business days prior to date of use. Cancellation must be received 48 hours prior to activity for return of custodial/rental fees.
STATEMENT OF INFORMATION
The undersigned states that, to the best of his or her knowledge, the school property for the use of which application is hereby made will not be used for the commission of any act that is prohibited by law, or for the commission of any crime including, but not limited to, the crimes specified in Sec. 11460 of the California Penal Code. I certify or declare under penalty of perjury that the foregoing is true and correct.
Any person applying for use of school property on behalf of any society, group or organization shall be a member of such applicant group and, unless he or she is an officer of such group, must present authorization from such applicant group to apply. (Sec. 40005 Ed Code)
The undersigned acknowledges that the Coronado Unified School District is not responsible for any equipment, personal or real property that is left on District premises. Storage of personal or real property is at the sole risk of Applicant. If vandalism or theft occurs, Applicant acknowledges that the District is not responsible for replacing or reimbursing for any items that are damaged or stolen.
If this permit is granted, the applicant, in use of the school premises under the same, hereby agrees to observe and obey all applicable laws of the state of California, and the rules and regulations of Coronado Unified School District regarding such use of school premises. (PLEASE READ INSURANCE REQUIREMENTS AND RULES AND REGULATIONS.)
INDEMNITY AND INSURANCE: Applicant agrees to defend, indemnify and hold harmless the Coronado Unified School District, its employees, Board members, officers, agents, and volunteers from any loss, damage, cost or expense, including attorney’s fees, that may arise during or out of the applicant’s use or occupancy of the District’s facilities.
FACILITY USERS: A certificate of liability insurance and additional insured endorsement naming the Coronado Unified School District, its employees, Board members, officers, agents, and volunteers as additional insureds in the amount of at least $1 million per occurrence ($2 million aggregate) must be sent to the Business Office (Coronado Unified School District, Attn: Business Services, 201 Sixth St., Coronado, CA 92118). Facility requests will not be approved until insurance has been reviewed and accepted. For questions regarding insurance, please call the District Office at 619-522-8900, Ext. 1016.
AFTER-SCHOOL PROGRAM FACILITY USERS:
After-school Program applicant shall, at his or her expense, provide proof of commercial general liability insurance in the amount of at least $1 million per occurrence ($2 million aggregate). Applicant will also be required to provide proof of abuse/molestation insurance in at least the minimum amount of $25,000 per occurrence ($50,000 aggregate) and provide an additional insured endorsement for general liability naming the Coronado Unified School District, its employees, Board members, officers, agents, and volunteers as additional insureds. Insurance must be sent to the Business Office (Coronado Unified School District, Attn: Business Services, 201 Sixth St., Coronado, CA 92118) two weeks prior to facility use. For questions regarding insurance, please call the District Office at 619-522-8900, Ext. 1016.
After-school Program applicant shall make certain that any and all volunteers, employees, and/or subcontractors/independent contractors hired by applicant are insured in accordance with the insurance requirements listed above. The Coronado Unified School District must be listed as certificate holder and the certificate of liability insurance and additional insured endorsement must name the Coronado Unified School District, its employees, Board members, officers, agents, and volunteers as additional insureds. If any volunteer, employee, subcontractor/independent contractor’s insurance coverage does not comply with the foregoing provisions, the Contractor shall indemnify and hold the District harmless from any damage, loss, cost, or expense, including attorneys’ fees, incurred by the District as a result thereof.
After-school Program applicant agrees to procure and maintain in full force and effect workers’ compensation insurance covering his or her employees and agents while these persons are participating in the activities. In the event a claim under the provisions of California Workers’ Compensation Act is filed against the District by a bona fide employee of Contractor, applicant agrees to defend and hold harmless the District from such claims. Applicant shall, at his or her expense, provide proof of workers’ compensation insurance. If the applicant does not have employees and is exempt from procuring workers’ compensation insurance, applicant must submit a letter to the District stating this fact.
FINGERPRINT CERTIFICATION. In accordance with Education Code 45125.1, After-school Program applicant shall conduct a criminal background check of all persons who will be providing or assisting with after-school programs on Coronado Unified School District property. Upon receipt of those checks, applicant will certify to the District that none of those persons have been reported by the Department of Justice as having been convicted of a serious or violent felony as specified in Penal Code Sections 667.5 and/or 1192.7(c). Applicant shall submit a fingerprint certification form to the District with a list of names of instructors who are cleared to work with the students of the District.
After-school Program facility requests will not be approved until insurance and fingerprint certification have been reviewed and accepted. For questions regarding insurance, please call the District Office at 619-522-8900, Ext. 1016.
CORONADO UNIFIED SCHOOL DISTRICT’S RULES AND REGULATIONS FOR USE OF SCHOOL PROPERTY FOR PUBLIC PURPOSE AND AS A CIVIC CENTER
1. Use or occupancy of school property shall be primarily for public school purposes. Any authorized use or occupancy of the property for other than public school purposes shall be secondary and subordinate to this primary purpose.
2. Use of school property is permitted pursuant to the California Civic Center Act, Education Code Sections 38130-38139.
3. No public meeting or entertainment held on the school property will be permitted to reflect in any way upon the citizens of the United States because of their race, color, or creed.
4. No use or occupancy of any school property will be permitted if the Governing Board in the exercise of its discretion determines that such use or occupancy is prohibited by law, or that such use or occupancy will interfere with the use of the property for school purposes, or that it will result in picketing, rioting, or other disturbance of the peace, or in damage to the property that will render it unfit for, or, will interfere with its proper use for school purposes.
5. The Governing Board may inquire into the facts and all interested citizens may appear and present facts in support of, or in opposition to any proposed use of any school property.
6. All groups or organizations, in their use or occupancy of school property, shall comply with all applicable laws, rules and regulations. Any use contrary to, or in violation of any law, rule or regulation shall be grounds for cancellation of the permit. Applicant shall be removed from the property and the District shall bar such group or organization from further use thereof.
7. The principal assigned to a school has full responsibility for supervision and management of all property of that school during school hours, which extend generally from early morning to late afternoon. He/She is authorized to assign use and occupancy of the property without charge during these hours for school-connected organizations, provided that such meetings are not inconsistent with and in no way interfere with the use of the property for school purposes.
8. The Assistant Superintendent, Business Services, or his/her designated representative, is authorized to issue all permits for the use or occupancy of school property by authorized groups or organizations during non-school hours, and by all groups or organizations in addition to those named in Rule 7 during school hours. If the District employee who receives any application shall have any question as to the availability of the building or the propriety of the requested or proposed use, they shall not issue any permit but shall refer the application to the Board of Education for its consideration and action. The applicant, in his/her application, shall state the names of the speaker or speakers, the topic of discussion, the title and nature of the entertainment, and the name of the owner, producer, or controlling agency if other than the applicant. Requests for use of facilities shall be submitted to the principal of the facility being requested.
9. Permission to use school facilities will be granted in accordance with a schedule of charges provided to the Board of Education.
10. Intoxicating liquors are not permitted on school premises.
11. School furniture or apparatus may not be removed or displaced by any applicant without permission from and under the supervision of the School District employee in charge.
12. School property shall be protected from any damage or mistreatment. Applicant shall be responsible for the condition in which they leave the school building. In case school property is damaged, the cost thereof shall be paid by the applicant.
13. Upon receipt of notice that a permit has been issued to a non-school agency for use, the principal in charge of the school shall designate a regular employee to open the building, be in charge during the use, and to close the building after the use. The School District employee in charge of the building or grounds, within or upon which meeting may be held is empowered to take all necessary means to enforce these rules.
14. Any permit may be revoked without previous notice where conflicting dates have resulted or where need of the property for public school purposes has subsequently developed. For other causes, permits may be revoked at any time upon reasonable notice.
15. All organizations or groups of juveniles seeking use of school premises must have adult sponsorship. Adults must be present during the entire period involving the premises.
16. The school custodian shall open the building only upon presentation of a valid permit. He/She is authorized to permit only use of areas approved on the application.
17. No use shall be granted in such a manner as to constitute a monopoly for the benefit of any person or organization (Sec. 40041 Education Code).
18. Capacities of rooms shall not be exceeded.
19. District policy prohibits the use of tobacco on all areas of School District property and in District vehicles.
Renter is responsible for providing event security for any event with attendance over 500 people. Proof of security arrangements must be provided to Coronado Unified School District prior to the start of the first event,