College of Marin
Terms of Use

College of Marin

Terms of Use

 


 

All Facilities

 

Under BP 6700 and Educational Code Section 82537, College of Marin is a civic center.

Permission to use facilities may be granted only when the facility is not in use for classes, instructional activities or other college events and activities. Approval of any facility request will be subject to availability of the facility AND personnel. The college may require its supervision of activities of those using college grounds, gymnasiums, pols and other athletic and recreational facilities. Any request which require specialized personnel will result in additional personnel fees.

No request is confirmed until your request in Facilitron has been approved an all documents related have been received (i.e. certificate of insurance). Permission to use any of our facilities cannot be granted for a period of more than one semester, and events cannot be scheduled more than six (6) months in advance.

Failure to comply with the following terms and conditions and/or District rules and regulations, will result in users being asked to leave and/or immediate cancellation of the reservation.

Cancellation of Scheduled Use   

User may cancel scheduled use with at least seven (7) days’ notice to the Facility Rental Supervisor or the User will pay half of the rental amount & fees.

 

A permit may be canceled whenever a need for the facilities for educational purposes arises after issuance of a permit.  Any fees paid toward that reservation will be refunded.

The college, at its discretion, shall have the right to cancel and/or terminate a Facilities Use Permit immediately and without notice upon its discovery of violation of any term, condition or provision of the permit on the part of the permittee.  Should any such violation occur, the college, at its discretion, shall have the right to deny any future requests by the permittee for the use of any other college property or facilities.

 

Hold Harmless

Applicant/organization shall be held responsible for any and all loss accident, negligence, injury or damage to person, life or property which may be the result of, or may be caused by, the User’s occupancy of the facilities or premises, and for which the District might be held liable. The User shall protect, indemnify and hold harmless the Marin Community College District, its Board of Trustees, the individual members thereof, and all District officers, agents and employees and volunteers for any injury, loss, damage, liability, cost, expense and/or any action or actions of any kind whatsoever that may arise or be occasioned in any way because of the occupancy of the facilities or premises, regardless of responsibility or negligence.

  1. The Users responsibility and liability set forth herein shall include, but is not limited to, taking all steps and actions necessary or required to address the COVID pandemic with respect to this agreement, including but not limited to, ensuring any of the undersigned’s volunteers, agents, personnel, and invitee(s) comply with all current and future requirements and recommendations issued by any government agency (including the City, County, State or the Federal Government, including its associated agencies such as the Center for Disease Control) related to the COVID pandemic that are applicable to the property, including adherence to any protective measures established by such government agencies applicable to events at or use of the property. The undersigned shall be solely responsible for determining and implementing the specific actions and requirements applicable to events at or use of the property. The undersigned shall be solely responsible for determining and implementing the specific actions and requirements applicable to the Activity listed in this reservation that is conducted at the property at the time of Activity, including any limitation on the number of attendees, required protective gear (such as mask and/or gloves) and the specific social distancing requirements applicable at the time.

  2. The undersigned acknowledges and understands that the District makes no representation or warranty regarding the condition of the property with respect to COVID at any time during this agreement and shall have no duty or responsibility to ensure the property is sanitized or otherwise made clear of the COVID virus. The undersigned shall be solely responsible for determining whether the Activity/use of the property listed below is permissible based on current and future regulations or requirements established by any governmental agency at the time of such event and shall indemnify, defend, hold harmless the District from any penalty, cost, or action claiming that any District activity at the property violated any applicable governmental regulation or requirement. However, the District, at its sole discretion, can require the undersigned to cancel or reschedule the Activity by the undersigned at the property if the District determines, at its sole discretion, that the Activity would be in violation of any applicable governmental regulation or requirement or create a public safety hazard. However, the District’s right to require cancellation or rescheduling shall in no way limit the undersigned’s liability and indemnification obligations set forth herein.

 

 

 

Insurance

The undersigned shall procure and maintain during the life of this agreement, General Liability Insurance with a $1,000,000 per occurrence and $2,000,000 Aggregate Limit of Liability for Bodily Injury, Property Damage, including Blanket Contractual Liability. Organizations that provide services for children shall provide proof of sexual molestation and abuse coverage with a $1,000,000 per occurrence, $2,000,000 aggregate limit of liability. Sports Associations must show evidence that their General Liability Policy contains Athletic Participant’s.

The certificate of commercial general liability insurance shall name the District as additional insured. The additional covered party/insured endorsement must be in the form of an Endorsement attached to the organization’s Certificate of Insurance and must contain the following text: Marin Community College District, 835 College Ave., Kentfield, CA, 94954

 

The insurance coverages noted above shall be considered primary and non-contributory. The undersigned shall pay for any and all damage to the property of the District, or loss or theft of such property, done or caused by any persons associated with the undersigned and resulting from the named activity. The District assumes no responsibility whatsoever for any property placed on the premises. At the District’s sole discretion, limits of liability coverage may be increased and additional insurance may be required depending upon use of property. Facility Users who use the swimming pool must provide a licensed lifeguard who will be required to be on deck at all times while attendees are in the pool area

 

COVID-19 Facility Use Requirements

The following contains additional guidelines and protocols that are the responsibility of the renter. This information contained herein shall be effective immediately for all groups using Marin Community College District (“District”) facilities. This addendum shall be in addition to all existing “District” policies, guidelines and general terms and conditions. Rental group can and will be held, financially and legally accountable, to a standard that to provide indemnification to the District from any loss as it relates to the District. 

Health/Wellness Checks: 

  • If you are not feeling well and/or suffering from COVID 19 like symptoms, you are required to stay home. 

  • All individuals must register and check in via Attendee Management through Facilitron. This assists in contact tracing and ensures they have agreed to terms and conditions of the college. A link will be sent to each individual, by the rental organization, who will access the facility (ex:athletes, coaches and essential personnel who will be on site) and check in will be through a rental group specific QR code or per other document that is to be uploaded daily. Full name and contact information for each individual is required. 

  • All users will be checked for fever before entering facility by coach or designee and a daily symptom screening will be performed. 

  • All individuals are required to wear a facial covering at all times while on campus except when actively swimming in the pool.

  • Physical and social distancing of at least 6 feet must be maintained at all times.

  • Renter will provide 60% or greater alcohol-based hand sanitizer too all attendees upon entry and exit

  • The renter shall immediately notify the “District” Facility Rental Supervisor at lbacigalupi@marin.edu should any individual who attended an event on school “District” property tests positive for COVID-19.

 

Individual,  Personnel and Designee Guidelines: 

  • Coaches or desginee are responsible that all patrons follow social and physical distancing, facial covering use and occupant capacity based on the square footage of the facility grounds.  This includes pool, pool deck, fields and all areas around the campus(es).

  • No less than 7 days prior to the event, your organizations Site Specific Protection Plan that meets the CDC and Marin Health and Human Services guidelines must be uploaded by the renter into the renter’s account on the “District’s” facility rental website at www.facilitron.com. A template for this plan can be found at marinrecovers.org. “District” is not responsible for the content of the plan nor are we approving the plan. The Rental group is responsible for ensuring their plan is legally compliant and otherwise adequate.

  • Cohorts that are required by state and county guidelines must be followed and maintained while on campus at all times.

  • Only those essential to the use is allowed on campus. There will be no “fans” or other non-essential individuals allowed in the facilities.

 

Entering/Exiting the Facilities:

  • There will be designated entrances and exits for each facility.

  • Doors and gates are to remain closed and locked once you enter the facility.  Propping open doors is not permitted.

  • Observe all signage and markings in the facilities

 

Locker Room/Restroom Use: 

  • No locker room use while at facility.  

  • Restrooms may be used for emergencies only, one person at a time and high touched surfaces will be sanitized after use by the rental organization

    • All users will be encouraged to use the restroom prior to coming to campus

 

User Behavior: 

  • Social and physical Distancing of at least 6 feet is mandatory and will be enforced in and around all areas of the facilities

  • Users of the athletic facilities will need to arrive in proper uniform or attire, bring their own towels and gear

    • Shared use of equipment is not permitted. 

  • Users will not be allowed to share food/drinks

  • No extra-curricular activities shall take place and no congregation before/after reservation times. 

 

For Pools

  • Swimmers will be assigned lanes upon arrival and only two swimmers per lane. Starting at opposite ends and swimming along their lane lines

  • Interval stops or resting points are only allowed at the entry point of each individuals assigned lane. 

  • No social kicking (side by side in lanes). 

  • There will be one way direction around the pool deck

 

Communication with User Groups: 

  • Email notifications will be sent weekly or daily as necessary to update conditions, closures, schedule changes and/or updates.

  • The re-opening of the “District” facilities will be at the discretion of the “District” Administration

  • Please note that facility usage may be suspended at any time at the sole discretion of the "District”

  • Each facility may include additional and specialized protocols and will be communicated to the rental group by the Facility Rental Supervisor.

 

Sanitation/Disinfecting: 

  • Designee of each user group is responsible for sanitizing all high touch surfaces including but not limited to: door knobs, hand rails, starting blocks, pool ladders, etc. before and after their reservation each day.

  • 30-minute sanitation/disinfecting and preparation break between rental groups

 

Property Damage

All school property shall be left in the same order, condition, and degree of cleanliness as existed at the time of entry. Any organization or group using college facilities is liable for the care and protection of District Property and will be charged for any damages sustained to the premises, furniture, or equipment associated with the use of the facilities. If damage does occur please email Lindsay Bacigalupi, Facility Rental Supervisor, immediately at lbacigalupi@marin.edu or call 415.884.3124.

 

Alterations to College Property

A facility user may not remove or displace furniture, apparatuses, college-related signs, banners, posters, etc., without the written permission of the College.

Facility user may not mark, puncture, or deface in any manner equipment and furnishings, including floors, doors, windows, mirrors, walls and ceilings.

A facility must be restored to its original condition and seating configuration prior to user vacating the premises

 

Payment of Fees

A ten percent (10%) deposit is required once the reservation is approved in Facilitron prior to the event. Failure to submit the deposit and a Certificate of Insurance will result in cancellation of the reservation. Full payment is due prior to the event date. All estimated fees shall be paid for in advance of the facilities use.  Any outstanding balance past 30 days may prohibit future rental ability with the Marin Community College District.

 

Holiday Schedule

Facility use is not permitted on college holidays or when the college is closed. Holidays will include the listed holidays on the Human Resources website at http://www.marin.edu/hr/holiday.html in which the college is offline for facility rentals. These times are considered paid holidays for college personnel up to and including the weekends.

 

 

Personnel

Specialized personnel may be required during scheduled use at the Facility Rental Supervisors discretion. i.e. Site Supervisor, Custodial, grounds, pool technician etc. at the overtime rate, with a minimum of four hours.

Event Advertisement

When promoting your event, you may use the college and campus name to direct your attendees. You must state that neither the program nor the content is endorsed or sponsored by Marin Community College District or College of Marin.

You may NOT use the college logo.

Special Events

The District reserves the right to charge per vehicle parking for special events.

Vendors

No food or drink concessions may be operated unless they have been approved by the Facilities Supervisor. Marin Community College District retains the first right of refusal for all concessions.

Safety

The user at all times during the use and occupancy of the premises shall thoroughly comply with all ordinances, laws and regulations affecting the use and occupancy thereof, including all state and local fire, health, and safety laws, ordinances, and regulations.

It is the responsibility of the rental groups to ensure that all participants and spectators are notified of the rules and regulations of the facilities and parking. All groups are responsible to ensure that their participants and spectators respect the privacy of residents adjacent to facilities and playing fields.  Activities of any type that disturb or cause extreme annoyance to neighbors are prohibited.

Lighted candles and any devices having any form of open flame are prohibited; any material or device which constitutes a fire hazard is expressly prohibited.

Emergency Protocol and Preparedness

Prepare yourself to provide the best emergency assistance in times of crisis.  Each classroom has a copy of the College of Marin Emergency Guidelines Handbook. Here is the link for your information as well.

http://police.marin.edu/sites/police/files/Emergency-Guidelines-Handbook.pdf

In case of emergency please call 911.  For urgent matters, contact the College of Marin dispatch at 415.485.9696.  For non-urgent calls, please contact the College of Marin Police at 415.485.9455.

 

 

Smoking

In accordance to BP/AP 3570, Marin Community College District is a smoke free and vapor free environment.  Smoking is prohibited on any District property EXCEPT in Designated Smoking Areas. District property refers to any and all buildings, parking lots, as well as property on the Kentfield Campus, the Indian Valley Campus and the Bolinas Marine Lab property. Smoking products, including cigarettes, cigars, little cigars, chewing tobacco, pipe tobacco, snuff and an electronic device that delivers nicotine or other vaporized liquids to a person inhaling from the device may not be used within 250 feet of a youth sports event.  A youth sports event is any practice, game or related activity organized by an entity at with athletes up to 18 years of age are present.

Parking

Section 21113A of the California Vehicle Code grant the authority for the Marin Community College Police Department to enforce ALL Vehicle Code violations on the parking lots and roadways within College District property. In addition, the District may adopt it's own regulations, to provide adequate parking and the safe movement of pedestrians and vehicles. 
 

PARKING permits are required, Monday through Saturday (except school holidays) even if class is not in session. Daily permits may be purchased for $4.00 in the ticket machines located in the parking lots. Park in marked spaces only. Do not park along the road or block vehicle access. Handicapped parking is enforced

 

The following information is posted at the entrance to college parking lots:

  • Valid properly displayed parking permits are required at all times (Sundays, and school holidays excluded.)

  • Park in marked stalls only

  • Obey posted signs and markings

  • No parking between 2 a.m. and 6 a.m.

  • Vehicles parked over 72 hours will be towed at owner's expense

  • Illegally parked vehicles will be cited or towed

  • Speed limit 10 mph

  • Vehicles parked in lot 13 (free parking lot) at Kentfield must be parked perpendicular facing a log or boulder. No parking between 5 p.m. and 7 a.m.

  • No motorhome or bus parking in any lot. Team buses must make arrangements with the Kinesiology and Athletics Department and Police Department prior to arrival

  • The upper section of parking lot 5 at the Indian Valley Campus in Novato is free parking. If the parking lot is full visitors must use another lot and purchase a parking permit.

 

The above regulations apply 365 days a year unless otherwise noted. Illegally parked vehicles can be cited and/or towed, even if the class is not in session. Read all signs and road markings carefully. Be sure to park only in a marked stall, clearly display your permit, and lock your vehicle.

Animals

No animals shall be allowed in any District facility with the exception of service dogs or miniature horse per AP/BP 3440.

Storage

There is no storage available on campus.  Please take with you all equipment and items brought with you to your reservation each day. You may not bring any storage unit, container, cart etc. without asking for permission from the Facility Rental Supervisor.

Other

  • The use or possession of narcotics, firearm, dangerous drug, alcoholic beverages or gambling equipment on college property is expressly prohibited

  • No Food or Drinks (except water) are allowed in classrooms, labs, theaters or practice rooms, without written permission of the Facility Rental Supervisor.

  • No structures, electrical modifications, or mechanical apparatus may be erected or installed on District property without specific written approval.

  • Signs may be posted in and around college facilities only with the permission of the college and in places and manners designated. They will be removed immediately after the event by the permittee. Users should not expect their meeting or event to be advertised through college media.

  • Any poster or directional sign that bears the college name must be approved by the Facility Rental Supervisor.

  • Promotional signs or banners require advanced permission from the Facility Rental Supervisor.

  • Overnight camping in or out of vehicles is strictly prohibited.  No barbecue fires, or cooking of any type is permitted on campus, unless prior written approval is given by the Facility Rental Supervisor, Director of Maintenance and Operations or College of Marin’s Chief of Police.

  • Non-conformance with regulations governing the use of the athletic facilities may result in the withdrawal of the use permit

  • College athletic equipment may be used only when the college gives special permission.

  • If you move items, equipment, furniture, etc., the facility must be restored to its original configuration prior to user vacating the premises.

  • Please notify all participants and spectators of the rules and regulations of the facility and parking.

  • Devices, of any kind, that heat food that require them to be plugged in and/or use a flame, of any kind, are not permitted on the premises of any facility.

  • No BBQs, propane tanks, generators, chafing dishes, crock pots, slow cookers, candles, Bunsen burners, hot pots, hot plates, electric kettles, personal heaters, rice cookers, etc.

Athletic Facilities

 

All participants, spectators, coaches, players, walkers, runners, etc. are at risk to be hit with a baseball.  Be alert at all times.

Locker Rooms (Currently Unavailable due to COVID-19)

Groups using the locker rooms must supervise/monitor them at all times to ensure the safety of all the children using the locker rooms and for cleanliness.

Lockers are available for use on a daily basis.  Users must provide their own lock.  Locks left on lockers after pool closing will be cut off.

No food or drinks, except water is allowed in the locker rooms.

Pool

All renters must have appropriate Red Cross Certifications.  Renters using a parent organization for insurance (i.e. USA Swimming, USA Diving, USA Water Polo, etc.) must submit a current coach’s card for each coach issued by their parent organization in order to demonstrate that their insurance is in effect.  All renters insured by parent organizations also take responsibility for ensuring that all team members have a current registration card.

 

Renters who do not use a parent organization for insurance purposes must submit copies (front & back) of the following current Red Cross Cards: CPR, First Aid and Coaches Safety Training (or its equivalent).

 

All certification documents (fronts and backs) need to be emailed or mailed to the Facilities Rental Supervisor before use is permitted.  Please email to lbacigalupi@marin.edu or mail to Facility Rental Supervisor, College of Marin, 835 College Ave, Kentfield, CA 94904.

Lane Lines and Flags

When moving lane lines and flags, coach or designated personnel must notify all user groups in the pool prior to moving. Any alterations must be put back prior to conclusion of your use.  When moving the lines or flags back, notify all users in the pool.

Gates/Doors

Secure all gates and doors in the facility at the end of your rental. All keys and lock boxes should be secured and locked.

 

Gymnasium

  • Only non-marking shoes are permitted on the hardwood floors and these must be cleaned before entering if they have been worn outside.

  • Nothing shall be used on the floors which would mar the playing surface in any way.

  • Food and Beverages (except water) are prohibited in the gymnasium, auxiliary facilities and locker rooms.

  • Materials specifically authorized by the Facilities Supervisor/Director of Maintenance are those only allowed in the gymnasium. Decorating materials must be removed immediately after the event

  • Personal chairs are not permitted on the gym floor

  • Floor must be swept before and after use.  

 

Stadium – Pieper Field (Turf and track)

This is a shared facility, please be respectful of staying with your groups scheduled times and locations.

All trash should be picked up and placed in the trash bins around the facility.

Nothing should be pushed or dragged on the turf.

Only existing marked athletic lines may be utilized by the user.

No climbing, hitting or kicking any balls or equipment into the fences, nets or bleachers.

No folding chairs or any other type of outdoor furniture allowed on the turf.

Please do not pick or pull grass fibers or infill material on the field

The following are strictly prohibited on the track and field:

  • No spikes or metal cleats, chewing gum, soda or sugary drinks, sunflower seeds, tobacco use, alcoholic beverages, glass containers, pets/animals, use of stakes, vehicles, golf, archery, all skating/biking, any power-driven devices, drugs, firearms, fires/barbecues, fireworks or amplified music.

 

Tennis Courts

Courts are to be used for tennis only.  All tennis court rules, regulations, and courtesies shall be observed.

Sitting, pushing, or pulling on the tennis nets is prohibited

Climbing on, kicking or hitting balls into or running into the fences are prohibited.

Proper footwear is required (non-marking shoes only)

No playing on wet courts

Please keep gates closed at all times.

The following are prohibited on the courts:

  • No food or drinks other than water on the courts, no alcohol or tobacco, no glass, no pets, no bicycles, rollerblades, ball playing or skateboarding,

 

Sand Volleyball Courts

No outside food or beverages inside the facility. Water will be allowed when carried individually, not in a cooler.

No ice chests, coolers, soft sided coolers, small coolers or large coolers will be allowed on the courts.

.

The following regulations are to be observed:

  • No food or glass containers on courts

  • No alcohol, tobacco, gum, spitting or loud music

  • No pets on courts

  • Climbing on, hitting or kicking balls into or running into fences is prohibited

  • Keep gates closed at all times

  • Court use by permit only

 

 

 

Grass Field - Mackey

Rain

The field will be closed and reservation will be cancelled if we have received 1/4 inch of rain within the last 24 hours or if it is currently raining at your reservation time.  If your reservation is cancelled due to weather, no cancellation penalty will be assessed and a refund will be granted.

Field lining

Mackey is an all-purpose field and not designated for one sport.  If your reservation requires lines, District personnel will provide those for you. Fees will be assessed. Users are not allowed to paint their own lines.

Gate

Please make sure upon leaving that you secure and lock the gate behind you. Lock code will be provided once reservation is approved.

Futsal Field

All trash should be picked up and placed in the trash bins around the facility.

Nothing should be pushed or dragged on the turf.

Only existing marked athletic lines may be utilized by the user.

No climbing, hitting or kicking any balls or equipment into the fences, nets or bleachers.

No folding chairs or any other type of outdoor furniture allowed on the turf.

Please do not pick or pull grass fibers or infill material on the field

Please keep gates closed at all times

The following are strictly prohibited on the track and field:

  • No spikes or metal cleats, chewing gum, soda or sugary drinks, sunflower seeds, tobacco use, alcoholic beverages, glass containers, pets/animals, use of stakes, vehicles, golf, archery, all skating/biking, any power-driven devices, drugs, firearms, fires/barbecues, fireworks or amplified music.

Baseball Field/Batting Cages

The following are strictly prohibited:

  • Chewing gum                

  • Sunflower seeds

  • Tobacco use/smoking/e-cigarettes

  • Glass containers

  • Pets or animals, with the exception of certified canine assistants.

  • Alcoholic beverages

  • Drugs

  • Fires or barbecues

  • Soda or sugary drinks

A Few Reminders:

  1. No metal spikes

  2. Disorderly conduct and physical/verbal assault will not be tolerated. No obscene behavior or profane language will be tolerated.

  3. Nothing should be pushed or dragged along the turf

  4. Please pick up all trash in the dugouts.

  5. Please sweep turf fill in the dugouts

  6. No hitting balls into the fences or netting

  7. Signs may be posted in and around college facilities only with the permission of the college and in places and manners designated.  They will be removed immediately after the event by the permittee. Sponsors should not expect their event to be advertised through college media.  Any poster or directional sign that bears the college name must be approved by the Facility Rental Supervisor.

 

Performing Arts

All use in the performing arts theater requires a house manager, theater tech and custodian at the current rate.

There is no food or drinks allowed in the theater