Blythewood Middle School
Terms of Use

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES    



 

The district will observe the following guidelines for the rental of District Facilities by responsible organizations.

 

General

 

  • School Principals and Lead Teachers are considered the manager for all facilities under their control.
     

  • The Richland Two Auditorium technical director is the facility manager for the Richland Two Auditorium. The Chief of Operations or his/her designee is the facility manager for Richland Two Institute of Innovation (R2i2) and the Richland Two Stadiums.
     

  • Requests for use of District Facilities are processed utilizing an on-line facility application.

 

  • If the District incurs property loss or damage as a result of the use of district facilities by an outside organization, each facility manager, in consultation with the Chief of Operations will estimate the amount of loss or damage. The district will assess the user organization an amount which will cover the loss or damage and related costs.

 

  • As determined by the Chief Financial Officer, the District may require any organization using school or district facilities to secure appropriate insurance coverage for the period of time each facility is used.
    When required by the Chief Financial Officer, groups or individuals renting Richland Two facilities must provide, ten (10) days prior to the event date or (10) days prior to first event on a multiple event an acceptable certificate of insurance evidencing commercial general liability insurance using the Insurance Services Offices’ form CG 0001 04 13 or an equivalent coverage form. The insurance company issuing the certificate must be   acceptable to the District and have an A.M. Best rating of at least an A- and be of an A.M. Best financial size category of VII. The District must be added to the policy as an additional insured and the endorsement adding the District to the policy must be attached to the certificate. If the Group is using multiple facilities simultaneously, the policy must contain a general aggregate limit per location endorsement. The endorsement should be the Insurance Services Offices’ form CG 25 04 03 97 or an equivalent form. This form must be attached to the certificate as well. The minimum acceptable policy limits will be:

    $1,000,0000   Per Occurrence
    $2,000,000     Policy General Aggregate

 

  • Notwithstanding any other provisions of the rental Agreement the using individual or group must indemnify and hold the District harmless from any and all claims, demands, judgments, losses and expenses, including reasonable attorney’s fees, arising out of or resulting from the rental of the facility and activities of the using group, its employees, agents, guests, or business invitees.  Nothing in any rental Agreement shall in any way be deemed or construed to constitute a waiver by the District of its sovereign immunity under the laws of South Carolina.



 

  • The District will deny the use of Richland Two facilities to any organization under the following conditions.

 

    -    when the organization is prohibited by Policy KF

    -   when unsafe conditions exist which may lead to injury

    -    when the space applied for already has been committed to another organization, except that the Board or the Superintendent may preempt the use of any facility from other organizations

    -    when the Richland Two Facility may not be used for the purpose requested, as outlined in policy KF

 

  • The name and nature of each event must be determined at the time of booking.

 

  • Continued use of the Richland Two facilities by any organization is contingent upon the organization's taking proper steps to protect district property and to ensure complete safety, the observation of fire and other safety ordinances and the reimbursement of expenses to the district.  

 

  • If District facilities are being misused by any organization, it is the duty of the facility manager to point out the misuse to the organization to cooperatively stop the misuse. Facility managers will document facility misuses in writing. If continued misuse occurs, the facility manager will report the violations, in writing, to the Chief of Operations. The Chief of Operations will investigate the matter and determine whether the misuse will prohibit the organization from future use of district facilities.

 

  • Cancellations not made at least one week prior to the scheduled event may be subject to normal event costs.

 

  • Custodians in sufficient numbers must be on duty at times sufficient to ensure cleanliness of District Facilities. The facility manager, in consultation with the custodial contractor, will determine the required custodial coverage.
     

  • The Chief of Operations, in conjunction with the District Security Manger will determine when organizations will be required to have District Security personnel and/or Richland County Sherriff’s Deputies on-site to control traffic and/or monitor attendees. The determination will include the numbers and locations of security and police personnel. Organizations will be invoiced for District Security services and will contract separately with the Richland County Sheriff’s Department for police services. Failure to provide an adequate security plan and personnel may result in cancellation of the event.
     

  • Decorations, banners, posters, and any other materials may not be affixed to wall, ceilings, or other parts of Richland Two Facilities without prior approval of the Chief of Operations or his/her designee. Approved items must be affixed in a temporary manner that does not damage any part of any facility. All items must be carefully removed prior to the departure of the organization or individual renting the facility.
     

  • Signs, banners, advertisements or other items may not be affixed to any part of any facility or affixed to or erected on any District property without prior approval of the Chief of Operations.   







 

Richland Two Institute of Innovation

 

  • See Board Policy KFB and Admin Rule KFB-R for additional information concerning R2i2.
     

  • The Chief  of Operation or his/her designee will determine the staffing needs for events held at R2i2 to include custodians, security officers, police officers and other necessary personnel. The organization will be responsible for the labor costs associated with these services.

 

District Stadiums

 

  • District Stadiums are generally not available to community groups/organizations for lease/rental.

 

  • The Chief of Operations may allow rental of District Stadiums when such rental would directly benefit students of Richland Two and all provisions of Policy KF are met.

 

  • The Chief  of Operation or his/her designee will determine the staffing needs for events held at the district athletic stadiums to include custodians, security officers, police officers and other necessary personnel. The organization will be responsible for the labor costs associated with these services.
     

 

District Auditorium

 

  • The District Auditorium will be closed to the public for a period of time each summer for maintenance. The District Auditorium is not available during winter break or spring break. Exceptions must be requested through the district’s technical director and can only be approved by the Chief of Operations.

 

  • A minimum of one approved technician must be on duty at all times when an organization is using the Richland Two Auditorium. The technical director will determine the need for additional technicians.

 

  • With the exception of Richland Northeast student productions, a custodian must be on duty for both rehearsal(s) and performances at the Richland Two Auditorium. Richland Northeast student productions require custodial coverage as determined by the technical director. The technical director will determine the need for additional custodians. Charges for custodial service will be paid by the using organization.

 

  • Evening rehearsal preceding a normal school day shall  routinely end prior to 9 p.m.
     

  • School events at the auditorium are reserved by the hour. Daylong reservations must be accompanied by a schedule of events including breaks for lunch and dinner.

 

  • Rehearsals scheduled in the auditorium must pertain to performances in the auditorium.

 

  • The Richland Two technical director, in consultation with the District Security Manager and Custodial contractor will determine the staffing needs for events held at the District Auditorium to include custodians, security officers, police officers and other necessary personnel. The organization will be responsible for the labor costs associated with these services.



     

Use Of School And District Facilities By The District

 

  • District schools and organizations shall have priority usage of school and district facilities over outside organizations. However, the use of the Richland Two Auditorium by district schools and organizations will be within a reasonable, scheduled number of days appropriate for the scheduled activity as determined by the technical director and the Chief of Operations.  No person or organization shall reserve the Richland Two Auditorium for more than 10 consecutive school days.

 

  • The technical director will give the district's schools and organizations an opportunity to schedule the Richland Two Auditorium for the ensuing school year in April of each year.

 

  • There must be adequate adult supervision for all activities.  Failure to comply will result in cancellation of the event.

 

  • District schools and organizations will use the Richland Two Auditorium at no cost, with the exception of the required security, police, custodial and technical support.

 

Use of school and district facilities by outside organizations

 

  • Outside organizations will submit a request using the on-line facility use request system.

 

  • The district will charge outside organizations the appropriate rates for use of School District facilities.


 

Payment of Rental Rates
 

  • Failure to pay for facility use within the time specified on the invoice may jeopardize future use opportunities and will require advance payment for future facility usage.


Revenue Distribution

 

  • Revenue collected from facility rental of school facilities will generally be distributed with 60% of the revenue accruing to the District’s general fund and 40% accruing to the School’s pupil activity account.
     

  • Fundraisers for school-sponsored student activities (i.e. sports tournaments) will generally be distributed with 75% to the school’s student activity account and 25% to the District’s general fund.
     

  • Revenue collected from rental of District facilities, including but not limited to; R2i2, District Stadiums and the District Auditorium, accrue 100% to the District’s general fund.

 

Rental Schedule

Facility availability is generally limited to 8:00 am until 10:00pm. Requests extending past those hours must be specifically approved by the Chief of Operations and the Chief Financial Officer and may incur increased fees.

 

AR KF-R Community Use of School and District Facilities

Issued 7/03

The Richland Two auditorium and district stadiums

The district will observe the following guidelines for the rental of the Richland Two Auditorium and district stadiums by responsible organizations.

General

The Richland Two Auditorium technical director will be responsible for maintaining contact with organizations that make application to use the Richland Two Auditorium.

A minimum of one approved technician must be on duty at all times when an organization is using the Richland Two Auditorium. The technical director will determine the need for additional technicians.

A custodian must be on duty for both the rehearsal(s) as well as the performances at the Richland Two Auditorium. The technical director will determine the need for additional custodians.

If the district incurs property loss or damage as a result of the use of district facilities by an outside organization, each facility manager, in consultation with the director of support services, will estimate the amount of loss or damage. The chief financial officer will then approve the amount. The district will assess the user organization an amount which will cover the loss or damage and related costs. Any organization using school or district facilities has to secure appropriate insurance coverage for the period of time each facility is used.

The district will deny the use of the Richland Two Auditorium or district stadiums to any organization under the following conditions.

when unsafe conditions exist which may lead to injury

when the space applied for already has been committed to another organization, except that the board or the superintendent may preempt the use of any facility from other organizations

when the Richland Two Auditorium or district stadiums may not be used for the purpose requested, as outlined in policy KF

 

The name and nature of each event must be determined at the time of booking.

Continued use of the Richland Two Auditorium or district stadiums by any organization is contingent upon the

organization's taking proper steps to protect district property and to ensure complete safety, the observation of fire and other safety ordinances and the reimbursement of its expenses to the district. If district facilities are being misused by any organization, it is the duty of the facility manager to point out the misuse to the organization, in order to cooperatively stop the misuse.

It is advisable for each facility manager to point out such misuses in writing. If continued misuse occurs, the facility manager will report the violations, in writing, to the chief financial officer. He/she will investigate the matter and determine whether the misuse will prohibit the organization from future use of district facilities.

The auditorium will be closed to the public for a period of time each summer for maintenance. Exceptions will be requested through the district's technical director in conjunction with the director of support services.

Use of school and district facilities by the district

District schools and organizations shall have priority usage of school and district facilities over outside organizations. However, the use of the Richland Two Auditorium by district schools and organizations will be within a reasonable, scheduled number of days appropriate for the scheduled activity as determined by the technical director and the director of support services. No person or organization shall reserve the auditorium for more than 10 consecutive school days.

Evening rehearsal preceeding a normal school day shall not routinely end later than 9 p.m.

The technical director will give the district's schools and organizations an opportunity to schedule the Richland Two Auditorium for the ensuing school year in April of each year.

School events at the auditorium are reserved by the hour. Daylong reservations must be accompanied by a schedule of events including breaks for lunch and dinner.

Without prior approval from the director of support services, rehearsals scheduled in the auditorium must pertain to performances in the auditorium.

Cancellations not made at least one week prior to the scheduled event are subject to normal event costs.

There must be adequate adult supervision for all activities. Failure to comply will result in cancellation of the event.

District schools and organizations will use the Richland Two Auditorium at no cost, with the exception of the required security, custodial and technical support.

 

Policy KF Community Use of School and District Facilities

Issued 10/16

Purpose: To establish the basic structure for community use of school district facilities.

The board permits the temporary use of district facilities (when not being used for school purposes) by qualified individuals, organizations, or groups of citizens in accordance with board rules and regulations.

Requests for use of district facilities must be approved by the school principal/facility manager, chief of operations, and the chief financial officer. Otherwise the request will be denied. The chief financial officer has the authority to waive or reduce fees for nonprofit organizations or for the benefit of district sponsored groups, clubs, or organizations.

Organizations that may be allowed to use school district facilities are those that do the following:

Hold educational, religious, civic, social, or recreational meetings and/or activities for such purposes as promoting the welfare of the community, provided such meetings are non-exclusive and open to the general public.

Conduct events that support educational or athletic groups, teams, or clubs sponsored by a Richland Two School. Use school facilities for polling places, for holding elections, or for registration of voters.

Organizations that will not be allowed to use school district facilities are those that do the following:

Promulgate any theory or doctrine subversive to the laws of the United States or any political subdivision thereof or advocate governmental changes by violence.

Sponsor any activity that may result in damage to school facilities, grounds, and/or equipment. Have any purpose in conflict with school activities.

Promote fund-raising activities by commercial organizations not affiliated with the school or district. The board will not rent any building or property or part thereof to an individual or group when the event's sole purpose is private or corporate financial gain.

 

Facility use requests for repetitive use of district facilities will not be approved for periods exceeding one year. All approvals for repetitive use terminate on June 30th each year.

Agreements may be terminated at any time if the facility becomes unavailable for maintenance, renovation, or inclement weather.

Failure to use leased facilities for the contracted purposes will jeopardize future leasing opportunities. Limited classroom space may be available only when used with another area in the facility.

Facilities Fee Schedule

Rental of school facilities will be in accordance with the fee schedule listed in the administrative rule. The fee schedule will be reviewed and updated as needed. Unpaid invoices or invoices not paid in a timely manner will jeopardize future leasing opportunities.

Organizations will normally be invoiced at the conclusion of the event or monthly for repetitive use agreements. Organizations may be required to pay in advance of facility use.

Fees for equipment such as lecterns, sound systems, AV equipment, projection screens, etc. will have an extra charge.

The district may require organizations to have district security personnel and/or Richland County sheriff's deputies on-site to control traffic and/or monitor attendees. Organizations will be invoiced for district security services and will contract separately with the Richland County Sheriff's Department for police services.

The district may require organizations to have school staff and/or custodians on the premises at all times the organization is using the facility and will be required to pay to clean the facility after each use. The fee for cleaning the facility will be determined by the facility manager and the janitorial service.

In the event an organization is approved to use kitchen facilities, the organization must also coordinate for a district food service worker to be on-site the entire time the facility is used and until the kitchen is cleaned. Only a district food service worker is allowed to operate or clean kitchen equipment.

Fees may be waived for use of school facilities by parent-teacher organizations, booster clubs, school improvement councils, professional educational organizations, staff development programs arranged by Richland School District Two, community and non-profit groups, or organizations with a primary purpose that benefits Richland Two students. Fees will not be charged for school facility use as polling places or for voter registration.


 

Proper Treatment of School Facilities

No alcoholic beverages will be sold, distributed, possessed, promoted, or used on any part of district property without written approval by the superintendent or designee for each occurrence.

Tobacco products are not permitted on any part of district property. Tobacco products include but are not limited to, cigarettes, cigars, pipes, bidis, kreteks, smokeless tobacco, snuff, and alternative nicotine products such as e-cigarettes and electronic vapor devices.

Should damage result from an organization's use of a facility, that organization must reimburse the school district for the actual cost for repair designated by the district.

Organizations using school facilities will be made responsible for the proper conduct of all persons attending the event, for providing security and police protection which meets the chief of operations approval, custodial service, and for immediate restoration of school property in event of any damage.

The district will not, under any circumstances, be liable for injuries sustained by any person or any property of the lessee.

Any organization using district facilities may be required to secure appropriate insurance coverage for the period of time each facility is used.