Brooks Crossing Elementary School
Terms of Use

Upon submitting this request, I acknowledge the following: 
1) Facility rates and services rates invoiced based on the renter's request. Facilities or services will not be removed post-event if they are not utilized. Comment in the reservation or contact Facilitron at least 7 days in advance to remove facilities at no charge. Day-of additions are subject to district approval. Additional services fees may be applied if custodial services beyond common practice.
2) Starting September 1, 2019, facility use fees are subject to change. Fees will be determined by the South Brunswick Board of Education. 
3) If approved, payment and insurance is due 7 days in advance of facility use or it is subject to cancellation.


Generally, school facilities may be used for other than school purposes when such use
will not interrupt or interfere with the program of the school.
In the event of any dispute or controversy regarding the true interpretation or meaning of
anything contained in the policy relating to school-community relations, the judgment of
the Board of Education concerning such controversy or dispute shall be final.
Eligible Organizations
The requirements of the school program shall receive prior consideration in the
assignment of school facilities. Use by school related organizations shall have priority
over organizations not school related.
For regular meetings or other activities open to the general public for which there is no
admission charged or any contribution solicited, free use of the school buildings and
facilities may be granted to organizations such as, but not limited to: Parent Teacher
Organizations, Scout Organizations, 4-H clubs, County Board of Elections for General
and Primary Elections as covered by statute.
The South Brunswick Township Council or any other groups under the jurisdiction of the
South Brunswick Township Council may meet as arranged in the evenings in any school
where there is a night custodian.
Any organization financed and/or sponsored in whole or in part by either the Board of
Education or the South Brunswick Township Council shall be entitled to free use of
school facilities in accordance with rules and regulations governing their use; whether
admission is or is not charged. These organizations shall, however, be responsible for
payment of custodial fees where this is called for by said rules and regulations.
The South Brunswick Township recreation commission may use school facilities upon
presentation of their season’s program to the district administration insomuch as this
program fits into the school program and its use of the school facilities.
Service organizations as determined by the Board of Education shall submit applications
for use of the facilities on a no fee basis, or a minimum charge for custodial
services. Such organizations may include, but are not necessarily limited to South
Brunswick Women's Club, The Lions Club, The NAACP, Youth Council, Rotary Club,
The Local American Cancer Society.

Non-service organizations as determined by the Board of Education shall pay fees
associated with the cost to operate the facilities, clean the facilities, and secure the
facilities once the activity and its participants have left.
Performing Arts groups, Private Clubs, Religious Organizations, Adult Civic Groups, and
any group that charges admission or a donation for the activity they conduct, may apply
for use of the facilities and be charged the prevailing rental and custodial fees.
Application Procedure
The Board will permit the use of school facilities when such permission has been
approved through the online facilities use system ( The Board
reserves the right to withdraw permission after it has been granted in the event
circumstances change and facilities are needed by the District.
Generally, school buildings shall be made available between the hours of the closing of
school and 10:00 p.m. unless other arrangements have been made along with the
associated fees for rental and custodial man-hours. No buildings shall be available on
Sunday without the express authorization of the School Business Administrator/Board
Secretary. A permit is not transferable.
The renter or user; other than school-related groups or organizations, must furnish (with
the online application system) a certificate of liability insurance in an amount not less
than $1,000,000 for each occurrence, covering the entire period when the school facility
will be in use, and naming the South Brunswick Board of Education as an additional
The Certificate of Insurance must be issued by a company known and accepted by the
South Brunswick Board of Education.
Facility use fee schedules will be developed by the administration and reviewed
periodically by the Board of Education.
When the user is required to pay rental fees for the facility, the rental fee will be paid in
advance of use through the district online application system.

All meetings of organizations who are not free users of the school facilities, and any
activity for which an admission charge or contributions is solicited shall be subject to the
appropriate fee as listed on the district online application system.
Fire Safety Permit
A Fire Safety Permit is required for all facility rentals provided by the user.
Use of Cafeteria
When the kitchen and/or cafeteria facilities are to be used for the consumption of food or
beverages, the School Business Administrator/Board Secretary shall notify the food
management company of such use.
Organizations using the cafeteria will be required to staff the area with district employed
food service staff at a rate included in the online application system.
These rules and regulations must be adhered to by any user of school facilities:
1.        The renter or user shall be responsible for the conduct and discipline of the
patrons. There shall be a minimum of one adult 21 years of age or older
for every ten persons under the age of 18 in the building at all times.

2.        The school buildings and facilities shall be left in the same condition in
which they were found.

3.        The applicant using the school building and facilities shall be held
responsible for all damages which are caused by or result from its activity
and shall make reparation to the Board of Education for the full amount of
any and all such damages. The renter shall reimburse the Board of
Education for any damages within thirty days.

4.        Consumption of intoxicating beverages in any form or mixture shall not be
permitted on school premises, nor shall any person possessing same be
allowed on said premises.

5.        Use of school buildings and facilities shall be restricted to the room or
other areas specified in the application.

6.        Users shall not use any school equipment without the permission of the
Principal of the building.

7.        The conduct of amusement games will not be permitted in any school
building or on any school premises unless such games are granted a
license by the Legalized Games of Chance Commission under N.J.S.A.

8.        The Board of Education assumes no responsibility for bodily injury or for
damage to or loss of any personal property.

9.        The Board of Education reserves the right to take any action necessary to
preserve order or to protect the property and facilities within its
jurisdiction at the expense of the offender.

10.      A member of the custodial staff of the school being used shall be on the
premises one-half hour before the scheduled time of use and shall remain
on the premises until all persons have vacated the building and the
facilities are in order.

11. There shall be no seating of overflow crowds in aisles or temporary chairs.
12.      No changes are to be made in the arrangements of school furniture or stage
equipment without permission of the school Principal. The organization
for whom such property is moved shall be responsible for moving it back
in its original position before the beginning of the next school day.

13.      Scenery, decoration, or equipment provided by the holder of the permit
must be removed from the school building promptly after the performance
or activity so as not to interfere with school activities. If there is a delay,
the removal may be made by the Board of Education at the expense of the
holder of the permit.

14.      Smoking shall not be permitted in accordance with current Board of
Education Policy. Federal, State, County, and Municipal Laws, rules and
regulations will be strictly enforced by the agency having jurisdiction.

N.J.S.A. 18A:20-20; 18A:20-34

Adopted: March 2009
Revised: August 2019